The Letter to End Contract with Employer is a crucial document used in Saudi Arabia when an employee wishes to formally terminate their employment relationship. It must comply with Saudi Labor Law (Royal Decree No. M/51) and related regulations, particularly regarding notice periods (minimum 30 days for monthly-paid employees) and end of service benefits. This document serves as official notification to the employer and is often required for processing final settlements, transferring sponsorship (for expatriates), and maintaining proper employment records with the Ministry of Human Resources and Social Development. The letter should include specific details such as the employee's information, contract reference, last working day, and acknowledgment of notice period requirements, while maintaining a professional tone throughout.
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1. Letter Header and Date: Full contact details of both parties, including company name, address, and the date of the letter
2. Formal Salutation: Appropriate greeting addressing the relevant authority (HR Manager/Direct Superior)
3. Contract Reference: Reference to the existing employment contract, including employee ID and position
4. Clear Statement of Resignation: Explicit statement of intention to terminate the employment contract
5. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements
6. Acknowledgment of Notice Period: Reference to the statutory notice period as per Saudi Labor Law
7. Request for End of Service Benefits: Formal request for calculation and payment of end of service benefits
8. Professional Closing: Expression of gratitude and professional closure of the letter
1. Reason for Resignation: Include when there's a need to explain the departure, especially for maintaining good relationships or documentation purposes
2. Handover Plan: Include when there are significant ongoing projects or responsibilities that need formal handover arrangements
3. Pending Dues and Benefits: Include when there are specific outstanding payments, bonuses, or benefits to be settled
4. Request for Experience Certificate: Include when seeking a formal reference or experience certificate from the employer
5. Non-Compete Acknowledgment: Include when there are existing non-compete clauses that need to be addressed
6. Visa/Sponsorship Transfer: Include for expatriate employees requiring sponsorship transfer or visa-related arrangements
1. Employee Information Form: Standard form containing all relevant employee details and employment history
2. Final Settlement Calculation: Detailed breakdown of end of service benefits, pending salary, and other dues
3. Handover Document: List of ongoing projects, responsibilities, and relevant contact information for smooth transition
4. Exit Checklist: Company-specific checklist for returning company property and completing exit procedures
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