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1. Sender Details: Full name, address and contact details of the landlord or property management company
2. Date: The date of the letter
3. Recipient Details: Full name and address of the tenant
4. Reference Line: Reference to the specific lease agreement including property address and original lease date
5. Subject Line: Clear indication that this is a lease expiration notice
6. Lease Termination Statement: Clear statement of the lease expiration date and confirmation that it will not be renewed
7. Notice Period Confirmation: Confirmation that this notice complies with the required notice period under South African law and the lease agreement
8. Vacating Instructions: Clear instructions regarding the move-out date and time
9. Property Inspection: Information about the final property inspection process and arrangements
10. Key Return: Instructions for returning keys and access devices
11. Closing: Professional closing with contact information for any questions
1. Outstanding Payments: Section detailing any rent arrears or other payments due, to be included if there are outstanding financial obligations
2. Deposit Return Process: Information about the security deposit return process, to be included if a deposit was paid
3. Maintenance Requirements: Specific requirements for property restoration or repairs, to be included if there are specific concerns or requirements
4. Forwarding Address Request: Request for tenant's forwarding address for deposit return and future correspondence, if not already provided
5. Early Termination Details: If the lease is ending before its natural expiration date, include specific details about the early termination process
6. Utilities Transfer: Instructions regarding utility account transfers or final readings, if applicable
1. Move-out Checklist: Detailed checklist of tenant responsibilities for vacating the property
2. Property Condition Report Template: Form to be used during final inspection
3. Original Lease Agreement Copy: Copy of the original lease agreement for reference
4. Outstanding Balance Statement: If applicable, detailed statement of any outstanding amounts owed
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