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The Salary Deduction Form is a fundamental document in South African employment practice, designed to facilitate and document authorized deductions from employee salaries. This form is required whenever an employer needs to make non-statutory deductions from an employee's salary, as mandated by the Basic Conditions of Employment Act 75 of 1997. The document serves multiple purposes: it provides written proof of employee consent, details the specific amounts and purposes of deductions, and outlines the terms under which such deductions will be made. Common uses include deductions for employee benefits, loan repayments, union dues, and other voluntary contributions. The form must comply with South African labor law requirements, including clear specification of deduction amounts, frequencies, and durations, while also adhering to the Protection of Personal Information Act (POPIA) regarding the handling of personal data.

1. Employee Information: Details of the employee including full name, ID number, employee number, and department

2. Employer Information: Legal name of the employer, registration number, and business address

3. Deduction Authorization: Clear statement of employee's consent to the deduction(s) and acknowledgment of understanding

4. Deduction Details: Specific amount(s) to be deducted, frequency of deductions, start date, and purpose of deductions

5. Payment Information: Details of where/to whom the deducted amounts should be paid (if applicable)

6. Declaration: Employee's confirmation that the information provided is correct and authorization is given voluntarily

7. Signatures: Space for employee signature, witness signature, and date of signing