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The Utility Bill Authorization Letter is a crucial document in South African utility management, designed to facilitate authorized third-party access to utility account information and services. This document becomes necessary when property managers, family members, or authorized representatives need to handle utility matters on behalf of the account holder. It typically includes specific permissions granted, duration of authorization, and account details, while ensuring compliance with South African legislation such as POPIA and the Municipal Systems Act. The letter serves as a protective measure for all parties involved, clearly defining the scope of authorization while maintaining privacy and security standards required by South African law. It's particularly relevant in property management, tenant-landlord relationships, and situations where delegates need to manage utility services on behalf of others.

1. Letter Date and Address Block: Current date and full contact details of the utility company being addressed

2. Subject Line: Clear indication that this is a Utility Bill Authorization Letter

3. Account Holder Details: Full name, account number, service address, and contact information of the account holder

4. Authorized Party Details: Complete information about the person or entity being authorized to access the utility information

5. Authorization Scope: Specific details about what actions and access are being authorized (e.g., viewing bills, receiving copies, making payments)

6. Duration of Authorization: Clear statement of how long the authorization will remain valid

7. Account Identification: List of all relevant utility account numbers and service addresses covered by the authorization

8. Declaration: Statement confirming the account holder's consent and understanding of the authorization

9. Signature Block: Space for account holder's signature, date, and contact information