The Subcontractor Evaluation Form is a critical document used in South African business operations to assess and pre-qualify potential subcontractors before engagement. It is designed to ensure compliance with South African legislation, including the Construction Industry Development Board Act, B-BBEE requirements, and Occupational Health and Safety regulations. The form is typically used when organizations need to evaluate new subcontractors or re-evaluate existing ones, providing a standardized method for assessing technical capability, financial stability, safety performance, and regulatory compliance. It includes comprehensive evaluation criteria that align with industry standards and local regulatory requirements, helping organizations make informed decisions about subcontractor selection while managing risk and ensuring compliance with South African law.
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1. Subcontractor Information: Basic company details, registration numbers, contact information, and years in business
2. Financial Evaluation: Assessment of financial stability, bank references, tax compliance status, and insurance coverage
3. Technical Capability: Evaluation of expertise, equipment ownership/access, previous project experience, and technical staff qualifications
4. Legal Compliance: Verification of necessary licenses, CIDB registration, and compliance with relevant regulations
5. Health and Safety Assessment: Review of safety records, policies, procedures, and incident history
6. Quality Management: Evaluation of quality control systems, certifications, and track record
7. B-BBEE Status: Assessment of B-BBEE level, ownership structure, and transformation initiatives
8. Performance History: Review of past project performance, client references, and completion records
9. Resource Assessment: Evaluation of human resources, skills development programs, and staff capabilities
10. Scoring Summary: Overall evaluation scores and recommendation for approval/rejection
1. Environmental Management: Assessment of environmental policies and compliance - required for projects with significant environmental impact
2. Local Content Evaluation: Assessment of local content commitment and capabilities - required for public sector projects
3. Risk Assessment: Detailed risk evaluation section - recommended for high-value or complex projects
4. Innovation Capability: Assessment of technological capabilities and innovation - relevant for specialized technical projects
5. Social Responsibility: Evaluation of community engagement and social development initiatives - important for public sector or mining projects
1. Schedule A: Documentation Checklist: List of required documents and certificates to be submitted with the evaluation form
2. Schedule B: Project Reference Template: Standard template for collecting detailed information about past projects
3. Schedule C: Financial Information Form: Detailed financial information template
4. Schedule D: Equipment Schedule: List of owned and leased equipment available for projects
5. Schedule E: Key Personnel CVs: Template for submission of key staff credentials and experience
6. Appendix 1: Scoring Matrix: Detailed scoring criteria and weightings for each evaluation section
7. Appendix 2: Required Certificates: Copies of all relevant certificates and compliance documents
8. Appendix 3: Safety Statistics Form: Template for reporting detailed safety performance statistics
Relevant legal definitions
Clauses
Relevant Industries
Construction
Mining
Manufacturing
Engineering
Infrastructure Development
Property Development
Industrial Projects
Energy
Telecommunications
Transportation
Relevant Teams
Procurement
Project Management
Operations
Health and Safety
Quality Assurance
Risk Management
Compliance
Supply Chain
Commercial
Vendor Management
Technical Operations
Contract Administration
Relevant Roles
Procurement Manager
Project Manager
Construction Manager
Contracts Manager
Health and Safety Officer
Quality Assurance Manager
Risk Manager
Operations Director
Site Supervisor
Compliance Officer
Technical Director
Supply Chain Manager
B-BBEE Coordinator
Commercial Manager
Vendor Management Specialist
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