Subcontractor Evaluation Form

Subcontractor Evaluation Form for Germany

Subcontractor Evaluation Form Template for Germany

A comprehensive evaluation form designed for use in Germany to assess potential and existing subcontractors' capabilities, compliance, and performance. The document adheres to German commercial law requirements, including the German Civil Code (BGB) and relevant EU regulations such as GDPR. It encompasses various assessment criteria including financial stability, technical capabilities, quality management systems, compliance with German labor laws, and adherence to health and safety regulations. The form serves as a crucial tool for risk management and supplier qualification in accordance with German business practices and regulatory requirements.

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What is a Subcontractor Evaluation Form?

The Subcontractor Evaluation Form is essential for companies operating in Germany who engage with subcontractors as part of their business operations. This document is designed to meet the stringent requirements of German business law and EU regulations, helping organizations assess and maintain compliance with various legal obligations including the German Civil Code (BGB), Posted Workers Act, and Supply Chain Due Diligence Act. The form is typically used during the initial qualification of new subcontractors and periodic re-evaluation of existing ones, covering crucial aspects such as financial stability, technical capabilities, regulatory compliance, and quality management systems. It serves as a vital tool for risk management and helps ensure that subcontractor relationships meet all necessary legal and operational requirements under German jurisdiction.

What sections should be included in a Subcontractor Evaluation Form?

1. Basic Information: Subcontractor company details, contact information, tax ID, and registration numbers

2. Legal Structure and Compliance: Company legal form, registrations, certifications, and compliance with German commercial law requirements

3. Financial Assessment: Key financial indicators, bank references, and insurance coverage details

4. Technical Capabilities: Equipment, facilities, technical expertise, and relevant certifications

5. Human Resources: Staff qualifications, training programs, and compliance with German labor laws

6. Quality Management: Quality control systems, ISO certifications, and quality assurance procedures

7. Health and Safety: Safety protocols, accident history, and compliance with ArbSchG requirements

8. Previous Experience: Track record, references, and completed projects

9. Environmental Compliance: Environmental management systems and compliance with environmental regulations

10. Data Protection: GDPR compliance measures and data handling procedures

What sections are optional to include in a Subcontractor Evaluation Form?

1. Industry-Specific Certifications: Additional section for specialized industry requirements and certifications

2. International Operations: Include when subcontractor operates across borders or is subject to Posted Workers Act

3. Supply Chain Transparency: Required for companies falling under the Supply Chain Due Diligence Act

4. Research and Development: Relevant for technical or innovation-focused subcontractors

5. Cybersecurity Assessment: Important for subcontractors handling sensitive data or IT services

6. Social Responsibility: Assessment of corporate social responsibility practices and community engagement

What schedules should be included in a Subcontractor Evaluation Form?

1. Document Checklist: List of required documents and certificates to be submitted with the evaluation form

2. Performance Metrics: Specific KPIs and evaluation criteria for subcontractor assessment

3. Reference Project Template: Standardized format for submitting reference project information

4. Compliance Declaration: Self-declaration of compliance with German laws and regulations

5. Insurance Requirements: Detailed list of required insurance coverage and minimum amounts

6. Risk Assessment Matrix: Template for evaluating potential risks associated with the subcontractor

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Free to use

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Construction

Manufacturing

Information Technology

Engineering

Automotive

Energy

Telecommunications

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Professional Services

Healthcare

Industrial Services

Research and Development

Relevant Teams

Procurement

Supply Chain

Legal

Compliance

Quality Assurance

Operations

Risk Management

Vendor Management

Project Management

Health Safety Environment

Relevant Roles

Procurement Manager

Supply Chain Director

Compliance Officer

Quality Assurance Manager

Project Manager

Contract Administrator

Risk Manager

Operations Director

Legal Counsel

Vendor Management Specialist

Technical Director

HSE Manager

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Supplier Evaluation Sheet

A German law-compliant supplier assessment tool for evaluating and rating suppliers against standardized criteria, incorporating LkSG and EU regulatory requirements.

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What is a Subcontractor Evaluation Form?

What sections should be included in a Subcontractor Evaluation Form?

What sections are optional to include in a Subcontractor Evaluation Form?

What schedules should be included in a Subcontractor Evaluation Form?

Authors

Alex Denne

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