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Decline Proposal Letter
"I need a Decline Proposal Letter in Austrian German to reject a software development proposal from TechSolutions GmbH received on January 15, 2025, ensuring we maintain a positive relationship for future opportunities while clearly explaining that the current proposal exceeds our budget constraints."
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1. Recipient Details: Full name, title, company name, and address of the recipient
2. Reference Line: Clear reference to the original proposal, including date received and any reference numbers
3. Acknowledgment: Brief acknowledgment of receiving the proposal and appreciation for their time and interest
4. Declination Statement: Clear and direct statement of declining the proposal
5. Brief Explanation: Concise, professional explanation for the declination, without going into unnecessary detail
6. Professional Closing: Courteous closing statement and signature block with sender's details
1. Specific Feedback: When appropriate and requested, provide constructive feedback about why the proposal wasn't accepted
2. Future Opportunities: Include when you want to maintain a relationship for potential future business
3. Alternative Suggestions: When there are other possible opportunities or alternatives that might be more suitable
4. Return of Materials: Include if there are any physical materials or confidential documents that need to be returned
1. Original Proposal Summary: Optional attachment summarizing key points of the original proposal being declined, used in cases of complex proposals
2. Return Materials List: If applicable, a list of materials or documents being returned to the proposer
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