An Authorization Letter To Claim Passport DFA is a crucial document in the United Arab Emirates' administrative framework, particularly when passport holders cannot personally collect their travel documents. This document becomes necessary in various situations, such as when individuals are abroad, unable to visit the DFA office due to illness or work commitments, or when companies manage visa processes for their employees. The letter must comply with UAE Federal Law No. 21 of 1972 and related regulations, requiring specific details about both the authorizer and authorized representative, clear scope of authority, and often needs formal authentication. It's commonly used by both individuals and organizations, especially in corporate environments where HR departments handle employee documentation. The document's format and content must meet strict DFA requirements to be accepted, often including notarization or witness signatures for additional verification.
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1. Letter Date and Place: Current date and place of execution of the authorization letter
2. Addressing Authority: Proper addressing to the relevant DFA office or authority
3. Authorizer Details: Complete identification details of the person giving authorization, including full name, passport number, and contact information
4. Authorized Person Details: Complete identification details of the person being authorized to collect the passport
5. Purpose Statement: Clear statement of the purpose - authorization to collect passport
6. Scope of Authorization: Specific powers being granted regarding passport collection and related actions
7. Duration of Authority: Validity period of the authorization
8. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Explanation of why the authorizer cannot collect the passport personally - include when there's a specific reason that strengthens the authorization
2. Relationship Declaration: Statement of relationship between authorizer and authorized person - include when the authorized person is a family member or employee
3. Witness Section: Space for witness details and signatures - include when additional verification is required or preferred
4. Notary Authentication: Space for notary attestation - include when the letter needs to be notarized
5. Declarations of Understanding: Additional statements about understanding the responsibilities - include for complex situations or when required by specific DFA offices
1. Annexure A - Identity Documents: Copies of valid ID documents of both authorizer and authorized person
2. Annexure B - Proof of Relationship: Documentation proving relationship between parties if relevant (employment contract, family documentation, etc.)
3. Annexure C - Original Authorization Request: Copy of any formal request or application made to DFA regarding the passport
4. Annexure D - Supporting Documents: Any additional supporting documents required by specific DFA office or circumstances
Authors
Relevant legal definitions
Clauses
Relevant Industries
Immigration Services
Travel and Tourism
Corporate Services
Legal Services
Human Resources
Government Services
Education
Healthcare
Diplomatic Services
Professional Services
Relevant Teams
Human Resources
Legal
Administration
Corporate Services
Immigration
Compliance
Document Control
International Mobility
Executive Support
Government Relations
Relevant Roles
HR Manager
Immigration Specialist
Legal Administrator
Corporate Services Manager
PRO (Public Relations Officer)
Administrative Assistant
Visa Processing Officer
Executive Assistant
Office Manager
Legal Coordinator
HR Coordinator
Document Controller
Compliance Officer
Embassy Liaison Officer
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