Business Closure Letter To Employees

Business Closure Letter To Employees Template for Austria

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Key Requirements PROMPT example:

"I need a Business Closure Letter to Employees for our manufacturing facility in Graz, Austria, which will affect 200 employees, with specific details about our enhanced severance package and outplacement services that exceed statutory requirements."

Document background

The Business Closure Letter to Employees is a crucial document used when a company in Austria has made the decision to cease operations. This formal communication must be crafted in accordance with Austrian labor law, which provides robust protection for employees and specific requirements for business closures. The letter serves multiple purposes: it officially notifies employees of the closure, provides legally required information about termination dates and severance payments, and outlines available support measures. The document must comply with the Austrian Labour Constitutional Act (ArbVG) requirements for mass redundancies, including proper notice periods and consultation with works councils. It should be prepared with legal counsel to ensure compliance with all statutory obligations while maintaining clear, professional, and empathetic communication with affected employees.

Suggested Sections

1. Company Letterhead and Date: Official company letterhead including full legal company name, address, and date of the letter

2. Employee's Personal Information: Full name and address of the employee, their position, and employee ID if applicable

3. Subject Line: Clear indication that this is regarding business closure and termination of employment

4. Main Announcement: Direct but empathetic communication about the business closure decision and its inevitability

5. Legal Termination Notice: Formal notice of termination including specific end date of employment in accordance with Austrian notice period requirements

6. Financial Entitlements: Details of final salary, severance pay, outstanding vacation days, and other financial entitlements

7. Handover Requirements: Instructions regarding the handover of company property, ongoing projects, and final work responsibilities

8. Support Measures: Information about outplacement services, job search assistance, and other support provided by the company

9. Contact Information: Details of HR contact person for questions and further information

10. Closing and Signatures: Formal closing, including required signatures from authorized company representatives

Optional Sections

1. Reference Letter Offer: Optional section offering to provide a reference letter (Arbeitszeugnis), used when the company wishes to proactively address this

2. Works Council Statement: Required only if there is a works council (Betriebsrat) in place, including their involvement in the process

3. Transfer Options: Include only if there are possibilities for transfer to other company locations or affiliated companies

4. Retirement Information: Specific section for employees close to retirement age, including special provisions or options

5. Training Opportunities: Optional section detailing any training or reskilling programs offered to affected employees

Suggested Schedules

1. Schedule A - Individual Calculation Sheet: Detailed calculation of all financial entitlements including severance pay, outstanding vacation, and other benefits

2. Schedule B - Timeline of Events: Detailed timeline of the closure process, important dates, and deadlines

3. Schedule C - Support Services Overview: Detailed information about available support services, including contact details and registration procedures

4. Schedule D - Handover Checklist: List of company property to be returned and tasks to be completed before the last working day

5. Appendix 1 - Frequently Asked Questions: Common questions and answers about the closure process, employee rights, and next steps

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Technology

Financial Services

Construction

Hospitality

Healthcare

Education

Transportation

Energy

Mining

Agriculture

Professional Services

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Corporate Communications

Executive Leadership

Operations

Finance

Compliance

Employee Relations

Administration

Risk Management

Relevant Roles

Chief Executive Officer

Chief Human Resources Officer

Human Resources Director

Legal Counsel

HR Manager

Employment Law Specialist

Corporate Communications Director

Operations Director

Finance Director

Compliance Officer

Employee Relations Manager

HR Business Partner

General Manager

Managing Director

Corporate Secretary

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