The Invoice and Delivery Note is a crucial business document used in Austrian commercial transactions to combine billing and delivery confirmation into a single, efficient document. It must comply with strict requirements set forth in Austrian legislation, particularly the Umsatzsteuergesetz (VAT Act) and Unternehmensgesetzbuch (Commercial Code). This document type is especially useful for businesses seeking to streamline their documentation process while maintaining full legal compliance. It includes all mandatory invoice elements required by Austrian tax authorities, such as VAT details and tax amounts, while simultaneously serving as proof of delivery with carrier information and recipient confirmation. The combined format is particularly valuable for small to medium-sized businesses, helping reduce paperwork while ensuring all legal and commercial requirements are met.
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1. Company Information Header: Supplier's complete legal name, address, VAT ID, company registration number, and contact details
2. Customer Details: Complete recipient information including name, delivery and billing addresses, and VAT ID if applicable
3. Invoice Details: Invoice number, date, delivery note number, and any reference numbers
4. Item Details: Detailed list of items including quantity, unit price, description, article numbers, and units of measurement
5. Pricing Information: Subtotal, VAT rates and amounts, any discounts, and total amount payable
6. Delivery Information: Delivery date, location, method of transport, and carrier information if applicable
7. Payment Terms: Due date, payment method, bank details, and any early payment discount terms
8. Legal Notices: Mandatory legal information including VAT notices and applicable jurisdiction
1. Special Handling Instructions: Include when goods require specific handling or storage conditions
2. Insurance Information: Include when special insurance arrangements apply to the shipment
3. Export Documentation: Include for international deliveries with relevant customs information
4. Order References: Include when referencing previous purchase orders or contracts
5. Discount Terms: Include when special promotional or volume-based discounts apply
6. Return Instructions: Include for items that may need return processing or have specific return conditions
1. Detailed Packing List: Itemized list of packed goods with weights and package numbers
2. Quality Certificates: When required for specific products (e.g., food, pharmaceuticals)
3. Safety Data Sheets: For dangerous goods or chemicals requiring special handling
4. Product Specifications: Detailed technical specifications when required by the customer
5. Shipping Labels: Standardized shipping labels for each package in the delivery
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
Construction
Agriculture
Automotive
Electronics
Food and Beverage
Pharmaceuticals
Logistics and Transportation
E-commerce
Industrial Equipment
Chemical Industry
Consumer Goods
Professional Services
Relevant Teams
Accounts Receivable
Finance
Logistics
Shipping
Tax
Sales Administration
Supply Chain
Operations
Accounting
Warehouse
Credit Control
Dispatch
Commercial Operations
Relevant Roles
Accounts Receivable Manager
Billing Coordinator
Finance Manager
Logistics Coordinator
Shipping Manager
Tax Accountant
Sales Administrator
Supply Chain Manager
Credit Controller
Operations Manager
Financial Controller
Dispatch Supervisor
Accounting Clerk
Warehouse Manager
Commercial Manager
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