This Self Invoice agreement is designed for business relationships where regular, recurring transactions make traditional invoicing inefficient. It enables the customer to generate invoices on behalf of the supplier, streamlining the procurement and payment process. The document is specifically structured to comply with Austrian legal requirements and EU VAT regulations, making it suitable for domestic and EU cross-border transactions. It contains all mandatory elements required by Austrian tax authorities, including specific VAT compliance provisions, verification procedures, and dispute resolution mechanisms. This type of agreement is particularly valuable in industries with high-volume transactions or integrated supply chains where the customer has better visibility of transaction details.
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1. Parties: Identification of the supplier (who would normally issue the invoice) and the customer (who will issue the self-invoice)
2. Background: Context of the business relationship and reason for implementing self-billing arrangement
3. Definitions: Key terms used in the agreement including 'Self-Invoice', 'VAT', 'Goods', 'Services' and other relevant terms
4. Scope of Self-Billing: Details of which goods/services are covered by the self-billing arrangement
5. Self-Billing Procedure: Process for creating and issuing self-invoices, including timing and delivery method
6. Invoice Requirements: Mandatory content requirements per Austrian VAT law, including VAT registration numbers, dates, sequential numbering
7. Verification Process: Process for the supplier to verify and accept or dispute self-invoices
8. VAT and Tax Compliance: Obligations regarding VAT reporting and compliance with tax regulations
9. Duration and Termination: Term of the agreement and conditions for termination
10. General Provisions: Standard legal clauses including governing law, notices, and amendments
1. Electronic Invoicing Provisions: Required when parties agree to use electronic self-invoicing, specifying technical requirements and standards
2. Payment Terms: Include when specific payment terms need to be agreed upon as part of the self-billing arrangement
3. Volume Commitments: Required when the agreement includes minimum purchase or supply commitments
4. Confidentiality: Include when sensitive commercial information needs specific protection
5. Data Protection: Required when personal data processing is involved in the self-billing process
6. Currency and Exchange Rates: Include for international transactions or when multiple currencies are involved
7. Force Majeure: Optional clause for handling unforeseen circumstances that may affect self-billing process
1. Schedule 1 - Goods and Services: Detailed list of goods/services covered by the self-billing arrangement
2. Schedule 2 - Pricing Schedule: Agreed prices or pricing mechanisms for the goods/services
3. Schedule 3 - Invoice Template: Template showing the format and content of self-invoices
4. Schedule 4 - Contact Details: List of key contacts and their roles in the self-billing process
5. Appendix A - Technical Specifications: Technical requirements for electronic self-invoicing if applicable
6. Appendix B - Compliance Checklist: Checklist of Austrian VAT and regulatory requirements for self-invoicing
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Distribution
Automotive
Construction
Agriculture
Food and Beverage
Logistics
Industrial Services
Raw Materials Supply
Energy
Relevant Teams
Procurement
Finance
Accounts Payable
Tax
Legal
Supply Chain
Commercial
Compliance
Vendor Management
Operations
Relevant Roles
Procurement Manager
Finance Director
Accounts Payable Manager
Tax Manager
Supply Chain Manager
Commercial Director
Financial Controller
Chief Financial Officer
Purchasing Director
Accounts Manager
VAT Specialist
Legal Counsel
Compliance Officer
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