The Subcontractor Invoice is a crucial document for business operations in Austria, used when an individual or company performing work as a subcontractor needs to bill the main contractor for services rendered. This document must comply with Austrian tax regulations, particularly the Umsatzsteuergesetz (VAT Act) and Unternehmensgesetzbuch (Commercial Code). The invoice template includes mandatory fields for VAT reporting, detailed service descriptions, payment terms, and any applicable reverse charge mechanisms. It's designed to facilitate clear financial documentation between parties while ensuring compliance with Austrian tax authorities' requirements for subcontracting relationships.
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1. Invoice Header: Company logo, document title ('Invoice'), invoice number, and date
2. Contractor Details: Full legal name, address, tax ID number, VAT number, and contact information of the contractor issuing the invoice
3. Client Details: Full legal name, address, and VAT number of the client being invoiced
4. Project Information: Project name/reference, contract reference number, and period of service
5. Service Description: Detailed breakdown of services provided, including dates, hours, or quantities as applicable
6. Financial Summary: Itemized list of charges, unit prices, subtotals, VAT calculations, and total amount due
7. Payment Terms: Due date, payment methods, bank account details, and any early payment discounts
8. Legal Notices: Mandatory legal information including VAT-related notices and any reverse charge notifications
1. Time Sheet Reference: Include when billing is based on time tracking, referencing approved time sheets
2. Milestone Completion: Include when billing is tied to specific project milestones or deliverables
3. Materials Breakdown: Include when charging for materials separately from services
4. Discount Section: Include when special discounts or promotional rates are applied
5. Previous Balance: Include when there are outstanding amounts from previous invoices
6. Performance Metrics: Include when billing is tied to specific performance indicators or service levels
1. Time Sheet Details: Detailed breakdown of hours worked, including dates, tasks, and hourly rates
2. Materials List: Itemized list of materials used, including quantities and unit prices
3. Project Milestone Report: Status report of completed project milestones being billed
4. Service Level Agreement Performance: Report showing compliance with agreed service levels
5. Cost Breakdown Structure: Detailed breakdown of costs by category or work package
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Professional Services
Manufacturing
Engineering
Consulting
Real Estate Development
Architecture and Design
Industrial Services
Telecommunications
Energy and Utilities
Transportation and Logistics
Relevant Teams
Finance
Accounting
Procurement
Project Management
Legal
Tax
Accounts Payable
Accounts Receivable
Contract Administration
Vendor Management
Relevant Roles
Finance Manager
Accounts Payable Specialist
Accounts Receivable Specialist
Project Manager
Contract Administrator
Financial Controller
Tax Specialist
Procurement Manager
Subcontractor Manager
Chief Financial Officer
Billing Coordinator
Project Accountant
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