Document background
Annual Meeting Minutes are a crucial corporate governance document required under Belgian law for all registered companies. These minutes must be prepared following each annual general meeting of shareholders and serve as the official record of corporate decisions, discussions, and votes taken during the meeting. The document must comply with the Belgian Code of Companies and Associations (BCCA) and include specific mandatory information such as attendance details, quorum confirmation, voting results, and adopted resolutions. Annual Meeting Minutes are particularly important as they provide legal evidence of company decisions, protect shareholder interests, and may be required by authorities, banks, or other stakeholders for various corporate transactions. The document must be maintained in both French and Dutch in certain regions of Belgium, and must be signed by required parties to be legally valid.
