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Action Minutes are formal corporate documents used to record decisions, discussions, and actions taken during company meetings in Belgium. These documents play a crucial role in corporate governance and legal compliance, serving as official evidence of company decisions and providing a clear audit trail for regulatory purposes. Under Belgian law, Action Minutes must include specific elements such as meeting details, attendee information, voting results, and formal signatures. They are particularly important for board meetings, shareholder meetings, and committee meetings, where decisions affecting the company's operations are made. The document must comply with the Belgian Companies and Associations Code and may need to be maintained in multiple languages depending on the company's location within Belgium's linguistic regions. Action Minutes also serve as important reference documents for implementing corporate decisions and may be required by authorities, auditors, or courts as evidence of proper corporate governance.

1. Meeting Information Header: Date, time, location (physical or virtual), and type of meeting

2. Company Identification: Full legal name of the company, registration number, and registered office address

3. Attendees and Capacity: List of all present parties, their roles, and confirmation of quorum if applicable

4. Chairperson and Secretary: Identification of the meeting's chairperson and secretary

5. Agenda: List of items to be discussed and decided upon

6. Deliberations: Summary of key discussions for each agenda item

7. Decisions: Clear statement of each decision made, including voting results if applicable

8. Action Items: List of specific actions agreed upon, responsible parties, and deadlines

9. Closing: Time of closing and next meeting date if applicable

10. Signatures: Space for required signatures of chairman and secretary/other required signatories