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1. Opening Statement: Used for formal meetings to state the legal basis and context of the meeting

2. Conflicts of Interest: Required when any director or member needs to declare conflicts regarding agenda items

3. Technical Arrangements: Required for virtual or hybrid meetings to document the electronic means used

4. Committee Reports: When committees present reports to the board or shareholders

5. Shareholder Questions: Required for general assembly meetings where shareholders pose questions

6. Reserved Matters: Used when discussing items requiring special majority or specific approval procedures

1. Attendance List: Detailed list of attendees with signatures (required for physical meetings)

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Supporting Documents: Key documents discussed or referenced during the meeting

4. Financial Statements: When financial reports are presented or approved

5. Presentation Materials: Copies of any presentations made during the meeting

6. Electronic Participation Records: For virtual meetings, logs or records of electronic participation