The Contract Offer Letter is a crucial document in the Belgian employment process, typically issued after successful completion of the recruitment phase and before the formal employment contract. It represents the company's official employment proposal, detailing essential terms such as position, compensation, benefits, and start date, while ensuring compliance with Belgian employment law, including regional language requirements and sector-specific collective bargaining agreements. This document is particularly important in Belgium as it must reflect mandatory employment provisions and can form the basis for the subsequent employment contract. The Contract Offer Letter should be carefully drafted to align with both company policies and legal requirements, as it can create binding obligations once accepted by the candidate.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the offer
2. Recipient Details: Candidate's full name and address
3. Subject Line: Clear indication that this is a job offer for a specific position
4. Opening Statement: Formal offer of employment and expression of enthusiasm
5. Position and Start Date: Job title, department, reporting relationship, and proposed start date
6. Employment Type: Nature of employment (permanent, fixed-term, full-time, part-time) and any probationary period
7. Compensation: Base salary, payment frequency, and currency in accordance with Belgian law
8. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements
9. Benefits Package: Overview of statutory and additional benefits including vacation days, insurance, and meal vouchers
10. Acceptance and Deadline: Instructions for accepting the offer and deadline for response
11. Closing: Formal closing, signature block for company representative
1. Bonus Structure: Include when offering variable compensation or performance-based bonuses
2. Company Car: Include when a company car or mobility allowance is part of the package
3. Remote Work Policy: Include when offering hybrid or remote working arrangements
4. Stock Options/RSUs: Include when offering equity compensation
5. International Assignment Terms: Include for positions involving international work or travel
6. Non-Compete Clause: Include when required for sensitive positions, subject to Belgian law restrictions
7. Language Requirements: Include when specific language skills are essential for the position
1. Job Description: Detailed description of role, responsibilities, and requirements
2. Benefits Overview: Comprehensive explanation of all benefits and compensation components
3. Company Policies: Key company policies including work rules and code of conduct
4. Confidentiality Agreement: Standard confidentiality terms and intellectual property provisions
5. Employment Contract Draft: Draft of the formal employment contract to be signed upon acceptance
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