The Employment Appointment Letter is a fundamental document in Belgian employment relationships, serving as formal confirmation of employment terms and conditions. It must be provided to employees before or at the start of employment and comply with strict Belgian labor law requirements. The document needs to be written in the legally required language based on the region of employment (Dutch, French, or German, with specific rules for Brussels). The letter should outline essential employment terms including job title, start date, workplace, working hours, remuneration, and benefits, while referencing applicable collective bargaining agreements and work regulations. An Employment Appointment Letter is crucial for establishing clear expectations and ensuring legal compliance in the Belgian employment context.
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1. Employer and Employee Details: Full legal names and addresses of both parties
2. Job Title and Function: Specific position title and description of role and responsibilities
3. Start Date and Duration: Commencement date and whether the contract is fixed-term or indefinite
4. Work Location: Primary workplace address and any flexibility arrangements
5. Working Hours: Standard working hours, schedule, and any shift patterns
6. Remuneration: Base salary, payment frequency, and method of payment
7. Benefits Package: Standard benefits including holiday entitlement, healthcare, and pension
8. Notice Period: Required notice periods for termination by either party
9. Applicable CCT/CBA: Reference to applicable Collective Bargaining Agreements
10. Governing Law: Confirmation of Belgian law application and jurisdiction
1. Probationary Period: Include for positions where a trial period is desired and legally permitted
2. Company Car: Include when a company vehicle is part of the compensation package
3. Stock Options/Bonus Scheme: Include for management positions or roles with performance-based incentives
4. International Travel: Include when role requires regular travel outside Belgium
5. Intellectual Property: Include for technical, creative, or research-based positions
6. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
7. Language Requirements: Include when specific language skills are essential for the role
8. Remote Working Policy: Include when hybrid or remote working arrangements are offered
1. Job Description: Detailed outline of responsibilities, reporting lines, and expected deliverables
2. Benefits Details: Comprehensive explanation of all benefits, insurance coverage, and conditions
3. Company Policies: Reference to key company policies including IT, confidentiality, and workplace conduct
4. Bonus Structure: Detailed explanation of any variable compensation components
5. Work Regulations: Copy or reference to the company's work regulations as required by Belgian law
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