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The Holiday Application Letter is a standard employment document used in Belgian workplaces when employees wish to formally request annual leave periods. This document is essential for proper leave management and compliance with Belgian labor laws, which guarantee minimum paid holiday entitlements (20 days for full-time employees working 5 days/week). The letter should be submitted within reasonable time before the intended leave period, as specified by company policy or workplace regulations. It serves multiple purposes: documenting the official request, ensuring proper workflow management, maintaining accurate leave records, and facilitating payroll administration. The Holiday Application Letter typically includes specific dates, duration of leave, work handover arrangements, and may require supporting documentation depending on the company's policies.

1. Employee Information: Full name, employee ID, department, and position of the requesting employee

2. Date and Reference: Current date and any relevant reference numbers

3. Recipient Details: Name and title of the supervisor or HR manager to whom the request is addressed

4. Subject Line: Clear indication that this is a holiday leave request

5. Leave Details: Specific dates requested for leave, including first and last day of absence

6. Return Date: Clear statement of when you will return to work

7. Handover Information: Brief mention of how current work responsibilities will be handled during absence

8. Closing: Professional closing statement, signature, and contact information