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Quitting Letter Template for Belgium

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Key Requirements PROMPT example:

Quitting Letter

"I need a Quitting Letter for my position as Senior Software Developer at a Belgian tech company, planning to leave on March 15, 2025, and want to maintain a positive relationship as I'm joining a non-competing industry."

Document background
A Quitting Letter (resignation letter) is a formal document used in Belgian employment contexts when an employee wishes to voluntarily terminate their employment contract. This document must comply with Belgian employment law, particularly regarding notice periods which vary based on length of service. The letter serves multiple purposes: it provides official notification of resignation, documents the intended last working day, acknowledges legal notice periods, and maintains a professional record of the employment termination process. The document is crucial for both legal compliance and maintaining professional relationships, often being the first step in the formal resignation process under Belgian law. It should be written professionally and contain all necessary information while adhering to local employment regulations and company policies.
Suggested Sections

1. Personal and Company Details: Full name, address, employee ID if applicable, company name and address, and date

2. Formal Salutation: Professional greeting addressed to immediate supervisor or HR manager

3. Statement of Resignation: Clear and unambiguous statement of intention to resign

4. Last Working Day: Specific mention of intended last working day, considering the legal notice period

5. Notice Period Reference: Acknowledgment of legal notice period under Belgian law

6. Handover Commitment: Brief statement about willingness to ensure smooth transition of responsibilities

7. Professional Closing: Formal closing statement and signature

Optional Sections

1. Reason for Departure: Optional brief explanation of resignation reason - included when maintaining positive relationships or when reason is relevant for future references

2. Expression of Gratitude: Optional section thanking employer for opportunities - included when wanting to maintain positive professional relationships

3. Request for Reference Letter: Optional request for a reference letter or work certificate - included when such documentation would be valuable for future employment

4. Outstanding Matters: Optional section addressing vacation days, bonus payments, or company property - included when there are specific items to be settled

5. Future Contact Details: Optional provision of future contact information - included when necessary for final payments or documentation

Suggested Schedules

1. Inventory of Company Property: Optional list of company assets to be returned - attached when managing multiple company items

2. Ongoing Project Status Report: Optional summary of status of current projects - attached when managing complex work transitions

3. Holiday Calculation Sheet: Optional calculation of remaining vacation days - attached when there are complex leave calculations to be settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













Clauses














Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Public Sector

Non-Profit

Media and Entertainment

Telecommunications

Transportation and Logistics

Energy and Utilities

Relevant Teams

Human Resources

Legal

Finance

Information Technology

Operations

Sales

Marketing

Research and Development

Customer Service

Administration

Production

Quality Assurance

Business Development

Strategy

Corporate Communications

Relevant Roles

Chief Executive Officer

Department Manager

Project Manager

Software Developer

Financial Analyst

Administrative Assistant

Sales Representative

Marketing Specialist

Human Resources Officer

Operations Manager

Research Scientist

Customer Service Representative

Business Analyst

Legal Counsel

Account Manager

Production Worker

Technical Support Specialist

Executive Assistant

Product Manager

Data Analyst

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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