The Complaint Letter About Harassment is a crucial document used when an employee needs to formally report workplace harassment in Canada. It serves as an official record of harassment allegations and initiates the formal complaint process required by Canadian federal and provincial legislation, including the Canadian Human Rights Act and Provincial Human Rights Codes. This document should be used when informal resolution attempts have been unsuccessful or when the severity of the harassment warrants immediate formal action. The letter must include specific details about harassment incidents, their dates and locations, impact on the complainant, previous actions taken, and clearly stated requests for resolution. It's essential to maintain professional language and include all relevant supporting documentation to ensure the complaint is properly documented and can be effectively addressed through appropriate channels.
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1. Sender's Contact Information: Full name, address, contact details, and position/relationship to the organization
2. Recipient's Information: Name, title, department, and address of the person/department responsible for handling harassment complaints
3. Date: Current date of writing the complaint letter
4. Subject Line: Clear indication that this is a formal harassment complaint
5. Introduction: Brief statement identifying yourself and your role, and the purpose of the letter
6. Details of Harassment: Specific incidents with dates, times, locations, and descriptions of the harassing behavior
7. Impact Statement: Description of how the harassment has affected you personally and professionally
8. Previous Actions Taken: Documentation of any prior attempts to address the situation
9. Request for Action: Clear statement of what actions you are requesting from the recipient
10. Closing: Professional closing statement with your signature
1. Witness Information: Include when there are witnesses to the harassment incidents who can corroborate your account
2. Legal Rights Reference: Include when you want to cite specific laws or policies that have been violated
3. Safety Concerns: Include when there are immediate safety concerns that need to be addressed
4. Medical Impact: Include when the harassment has resulted in medical or psychological treatment
5. Union Representative Information: Include when you are represented by a union and they are involved in the complaint
6. Confidentiality Statement: Include when you need to explicitly request confidential handling of the complaint
1. Evidence Log: Chronological list of all harassment incidents with detailed information
2. Communications Record: Copies of relevant emails, messages, or other communications related to the harassment
3. Witness Statements: Written statements from witnesses who observed the harassment
4. Medical Documentation: Copies of medical records or mental health professional statements if applicable
5. Previous Complaints: Copies of any previous formal or informal complaints made about the same issue
6. Relevant Policies: Copies of workplace harassment policies or procedures that apply to the situation
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Technology
Manufacturing
Retail
Government
Non-profit
Construction
Transportation
Hospitality
Professional Services
Media and Entertainment
Energy
Agriculture
Relevant Teams
Human Resources
Legal
Compliance
Executive Leadership
Operations
Administration
Employee Relations
Health and Safety
Corporate Affairs
Risk Management
Employee Assistance Program
Labour Relations
Ethics and Compliance
Workplace Investigation Unit
Relevant Roles
Employee
Manager
Supervisor
Human Resources Director
Chief Executive Officer
Department Head
Team Lead
Project Manager
Administrative Assistant
Operations Manager
Senior Executive
Staff Member
Contractor
Consultant
Intern
Executive Assistant
Director
Vice President
Regional Manager
Branch Manager
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