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The Letter For Not Renewing Employment Contract is a critical document used in Canadian employment contexts when an employer decides not to extend or renew a fixed-term employment contract. This document must comply with both federal and provincial employment standards, including appropriate notice requirements and final pay provisions. It's typically used at least a few weeks before the contract's end date, depending on the contract terms and applicable legislation. The letter serves multiple purposes: it provides clear written confirmation of the non-renewal decision, outlines important dates and next steps, addresses final pay and benefits, and helps protect the employer from potential claims of improper termination. The document should be drafted with consideration of the specific provincial employment standards applicable to the workplace, as requirements can vary across Canadian jurisdictions.

1. Recipient Information: Full name, title, and address of the employee

2. Date: Current date when the letter is issued

3. Subject Line: Clear indication that this is regarding non-renewal of employment contract

4. Contract Reference: Details of the current employment contract including start and end dates

5. Non-renewal Statement: Clear and direct statement that the contract will not be renewed

6. End Date Confirmation: Specific confirmation of the last day of employment

7. Return of Company Property: Instructions regarding return of company assets and materials

8. Final Pay Information: Information about final salary payment and any outstanding benefits

9. Signature Block: Employer's name, title, and signature