Workplace Violence Risk Assessment

Workplace Violence Risk Assessment Template for Canada

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Key Requirements PROMPT example:

"I need a Workplace Violence Risk Assessment for a new 24-hour retail operation opening in March 2025 in Toronto, with particular focus on late-night shifts and cash handling procedures."

Document background

The Workplace Violence Risk Assessment is a crucial document required under Canadian occupational health and safety legislation, serving as both a compliance tool and a practical guide for maintaining workplace safety. It becomes necessary when establishing a new workplace, implementing significant operational changes, or as part of regular safety reviews required by law. The assessment encompasses physical security measures, organizational policies, training programs, and emergency response procedures. It must comply with federal requirements under the Canada Labour Code and relevant provincial/territorial legislation, while considering industry-specific risks and organizational characteristics. The document provides a systematic approach to identifying potential violence-related hazards, evaluating their risks, and developing appropriate control measures to protect workers.

Suggested Sections

1. Executive Summary: Overview of key findings, critical risks identified, and primary recommendations

2. Introduction and Scope: Purpose of the assessment, scope of work, and assessment boundaries

3. Legal Framework: Relevant legislation and regulations governing workplace violence and assessment requirements

4. Methodology: Assessment approach, data collection methods, and evaluation criteria used

5. Workplace Description: Detailed description of the physical workplace, operations, and workforce demographics

6. Risk Identification: Systematic identification of potential workplace violence hazards and risk factors

7. Risk Analysis: Evaluation of identified risks, including likelihood and potential severity

8. Current Control Measures: Review of existing violence prevention measures and their effectiveness

9. Findings and Gap Analysis: Summary of key findings and gaps in current violence prevention measures

10. Recommendations: Specific actions to address identified risks and gaps

11. Implementation Plan: Prioritized action items, timelines, and responsible parties

12. Review and Monitoring: Process for periodic review and updating of the assessment

Optional Sections

1. Industry-Specific Risk Factors: Detailed analysis of risks unique to the specific industry or sector

2. Remote Work Considerations: Assessment of violence risks related to remote work arrangements

3. Client/Public Interface Analysis: Specific assessment of risks related to client or public interactions

4. After-Hours Operations: Analysis of risks specific to evening or overnight operations

5. Multi-Site Considerations: Analysis for organizations with multiple locations

6. Specialized Equipment/Tools Risk: Assessment of risks related to workplace tools that could be used as weapons

7. Transportation/Field Work: Analysis of risks for employees working in the field or during transport

8. Historical Incident Analysis: Detailed review of past violence-related incidents and outcomes

Suggested Schedules

1. Appendix A: Risk Assessment Matrices: Detailed risk scoring matrices and evaluation criteria

2. Appendix B: Site Plans and Facility Maps: Workplace layouts highlighting security features and risk areas

3. Appendix C: Assessment Checklists: Completed assessment checklists and audit tools

4. Appendix D: Employee Survey Results: Summary of employee feedback and survey data

5. Appendix E: Incident Report Templates: Standardized forms for reporting violent incidents

6. Appendix F: Emergency Response Procedures: Detailed procedures for responding to violent incidents

7. Appendix G: Training Requirements: Required violence prevention training programs and schedules

8. Appendix H: Contact Lists: Emergency contacts and resource information

9. Appendix I: Reference Documents: Relevant policies, procedures, and legislative references

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Retail

Financial Services

Transportation

Hospitality

Education

Manufacturing

Construction

Public Service

Security Services

Social Services

Entertainment

Mining

Utilities

Telecommunications

Relevant Teams

Human Resources

Occupational Health and Safety

Security

Operations

Risk Management

Legal

Facilities Management

Emergency Response

Employee Relations

Training and Development

Compliance

Senior Leadership

Relevant Roles

Health and Safety Manager

Human Resources Director

Facility Manager

Security Manager

Operations Manager

Risk Management Officer

Compliance Officer

Department Supervisor

Executive Director

Chief Operating Officer

Emergency Response Coordinator

Training Coordinator

Employee Relations Manager

Legal Counsel

Union Safety Representative

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