The Confirmation Letter For Internship is a crucial document in the Swiss employment context, typically used when an organization has agreed to take on an intern and needs to formally document the arrangement. It serves multiple purposes: confirming the internship offer, defining the terms and conditions, and ensuring compliance with Swiss employment regulations. The document is essential for both domestic and international interns, as it may be required for work permit applications, university credits, or official records. It includes key information mandated by Swiss law, such as working conditions, compensation, and duration, while adhering to the requirements of the Swiss Code of Obligations and Federal Labor Law. This letter is particularly important in Switzerland's highly regulated employment environment, where clear documentation of employment relationships, including internships, is expected.
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1. Letterhead and Date: Company letterhead including full legal name, address, and contact details, plus current date
2. Recipient Details: Intern's full name and address
3. Subject Line: Clear indication that this is an internship confirmation letter
4. Salutation: Professional greeting to the intern
5. Confirmation Statement: Clear statement confirming the internship offer and acceptance
6. Position and Department: Specific role title and department/team placement
7. Duration and Dates: Start and end dates of the internship
8. Working Hours: Regular working hours and days per week
9. Compensation: Monthly salary or stipend amount and payment terms
10. Supervisor Details: Name and position of direct supervisor
11. Location: Primary work location or office address
12. Closing: Professional closing with space for signatures
13. Company Signature: Signature block for authorized company representative
1. Work Permit Requirements: For international interns, details about necessary work permits and visa requirements
2. Language Requirements: If specific language skills are required, include proficiency levels needed
3. Project Description: If the internship involves specific projects, brief description of main responsibilities
4. Educational Institution Reference: If the internship is part of academic requirements, reference to the educational institution and program
5. Benefits: Any additional benefits like meal allowance, transport compensation, or training opportunities
6. Confidentiality Notice: If dealing with sensitive information, brief confidentiality requirements
7. Remote Work Provisions: If applicable, details about remote working arrangements
1. Working Hours Schedule: Detailed breakdown of daily/weekly working hours if not following standard office hours
2. Training Plan: Overview of planned training activities and learning objectives
3. Job Description: Detailed description of roles, responsibilities, and expected tasks
4. Company Policies: Relevant company policies that apply to interns (may be referenced rather than attached)
5. Required Documents Checklist: List of documents the intern needs to provide (ID, permits, certificates, etc.)
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Pharmaceuticals
Healthcare
Education
Professional Services
Hospitality
Retail
Engineering
Media and Communications
Non-Profit
Government
Research and Development
Consumer Goods
Energy
Relevant Teams
Human Resources
Legal
Administration
Recruitment
Learning & Development
Compliance
Operations
Department hosting the intern
Relevant Roles
HR Manager
Recruitment Specialist
Department Director
Team Leader
Project Manager
HR Business Partner
Hiring Manager
Training Coordinator
Internship Program Manager
Department Head
Legal Counsel
Administrative Manager
Talent Acquisition Specialist
Learning & Development Manager
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