The Statement Confirmation Letter is a crucial document in Swiss business practice, particularly in the financial and professional services sectors. It serves as an official written confirmation of specific facts, statements, arrangements, or transactions between parties. This document type is commonly used in Switzerland to provide formal verification of information for audit purposes, regulatory compliance, or business transactions. The letter must comply with Swiss legal requirements, including relevant provisions of the Swiss Code of Obligations and, where applicable, Swiss financial regulations. Statement Confirmation Letters are particularly important in Switzerland's highly regulated business environment, where formal documentation and clear audit trails are essential. They may be required for various purposes, including confirming account balances, verifying transaction details, or documenting business arrangements, and can serve as evidence in legal proceedings.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Full name and address of the recipient
3. Subject Line: Clear indication of the letter's purpose (e.g., 'Statement Confirmation - [specific matter]')
4. Opening Salutation: Formal greeting to the recipient
5. Reference to Original Statement: Clear identification of the statement or matter being confirmed, including relevant dates and reference numbers
6. Confirmation Statement: Explicit confirmation of the specific facts, statements, or arrangements
7. Verification Details: Information about how the confirmation was verified and by whom
8. Contact Information: Details of whom to contact for any queries or clarifications
9. Closing: Formal closing, signature block, and title of the signatory
1. Additional Context: Background information or context when the confirmation requires additional explanation
2. Limitations and Qualifications: Any limitations or qualifications to the confirmation being provided
3. Confidentiality Statement: Statement regarding the confidential nature of the information when dealing with sensitive matters
4. Distribution List: List of other parties receiving copies of the confirmation when multiple stakeholders are involved
5. Validity Period: Specification of how long the confirmation remains valid, if applicable
6. Disclaimer: Legal disclaimers regarding the use or reliability of the confirmation
1. Supporting Documentation: Copies of relevant documents referenced in the confirmation
2. Transaction Details: Detailed breakdown of transactions or events being confirmed, if applicable
3. Authorization Evidence: Copies of authorization documents or powers of attorney if confirmation is made on behalf of another party
4. Data Extracts: Relevant data extracts or reports supporting the confirmation statements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Professional Services
Insurance
Asset Management
Corporate Services
Legal Services
Audit & Accounting
Investment Banking
Wealth Management
Real Estate
Manufacturing
Trading & Commerce
Relevant Teams
Legal
Finance
Compliance
Audit
Treasury
Operations
Risk Management
Corporate Banking
Client Services
Business Development
Administrative Services
Document Management
Relevant Roles
Chief Financial Officer
Financial Controller
Compliance Officer
Legal Counsel
Audit Manager
Account Manager
Relationship Manager
Treasury Manager
Company Secretary
Risk Manager
Operations Director
Managing Director
Senior Accountant
Corporate Banking Officer
Business Development Manager
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