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The Statement Confirmation Letter is a widely used document in Hong Kong's business environment, designed to provide formal written confirmation of specific information, facts, or arrangements between parties. This document type is particularly important in contexts where official verification or documentation is required for audit, regulatory, or business purposes. Statement Confirmation Letters are commonly used in banking, financial services, and professional services sectors, where they serve to confirm account balances, business arrangements, or other important facts. Under Hong Kong law, these letters must be carefully drafted to ensure they meet legal requirements and provide clear, unambiguous confirmation of the stated information. They often form part of broader documentation requirements for regulatory compliance, audit procedures, or business transactions, and may be required by various stakeholders including auditors, regulators, or business partners.

1. Letter Header: Including sender's details, date, and recipient's details

2. Reference Line: Specific reference numbers or identifiers related to the subject matter

3. Subject Line: Clear indication that this is a Statement Confirmation Letter and brief description of the subject matter

4. Opening Paragraph: Introduction and context of the confirmation, including reference to any relevant previous communications or arrangements

5. Statement of Confirmation: Clear and unambiguous confirmation of the specific facts, statements, or arrangements being confirmed

6. Details of Confirmation: Specific details, figures, dates, or other relevant information being confirmed

7. Acknowledgment Request: Request for counter-signature or acknowledgment if required

8. Closing: Standard letter closing, including contact information for any queries