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An Authorization Letter To Purchase On Behalf is a crucial document used when an individual or organization needs to delegate purchasing authority to another party. Under German law, this document (known as 'Einkaufsvollmacht' or 'Vollmacht zum Einkauf') must comply with specific requirements of the German Civil Code (BGB), particularly sections 164-181 regarding agency and representation. The document is commonly used in situations where the principal cannot personally handle purchases, requiring delegation to a trusted agent. It includes essential details such as the identity of both parties, specific purchasing powers granted, financial limitations, validity period, and any special conditions or restrictions. This type of authorization is particularly relevant in business contexts where formal delegation of purchasing authority is necessary for operational efficiency while maintaining legal compliance and internal controls.

1. Date and Place: Current date and location where the authorization letter is being executed

2. Principal's Information: Full name, address, and identification details of the person granting the authority

3. Agent's Information: Full name, address, and identification details of the person being authorized to make purchases

4. Purpose Statement: Clear statement that this is an authorization to make purchases on behalf of the principal

5. Scope of Authority: Specific details about what kinds of purchases are authorized, maximum amounts, and any relevant limitations

6. Duration: Time period for which the authorization is valid

7. Signatures and Declarations: Formal signatures of both parties and any required declarations of sound mind and free will