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The Cancel Retainer Agreement Letter is a crucial document used in professional service relationships governed by German law. It's typically employed when either party wishes to formally terminate an ongoing retainer arrangement, whether due to completion of services, change in business needs, or other circumstances. The letter must comply with German Civil Code (BGB) requirements and professional services regulations, particularly regarding notice periods and formal termination procedures. The document serves multiple purposes: it officially notifies the other party of the intention to terminate the retainer agreement, specifies the effective date of termination, addresses any outstanding matters or fees, and outlines the transition process. This type of document is particularly important in professional services contexts where clear documentation of the termination of ongoing service relationships is essential for both legal and business purposes.

1. Letterhead and Date: Sender's business details, recipient's address, and current date

2. Reference Line: Reference to existing retainer agreement including its date and any reference numbers

3. Subject Line: Clear indication that this is a cancellation notice for the retainer agreement

4. Opening Statement: Formal greeting and clear statement of intent to terminate the retainer agreement

5. Termination Notice: Explicit statement of termination including the effective date and reference to relevant termination provisions in the original agreement

6. Final Instructions: Instructions regarding the handling of any ongoing matters and immediate next steps

7. Closing: Professional closing statement, signature block, and contact information