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The Client Reference Letter is a crucial business document used in the German market when a company needs to provide formal testimony about their experience with a client. It's commonly required for tender submissions, business development activities, or regulatory compliance. The document must strictly adhere to German legal requirements, including GDPR compliance, commercial law regulations, and professional standards. It typically includes details about the business relationship's duration, scope of services, project performance, and overall satisfaction levels. The letter should be drafted carefully to provide meaningful information while avoiding potential legal issues related to data protection, defamation, or unfair competition. Reference letters are particularly important in the German business environment, where formal documentation and precise business communications are highly valued.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the recipient

2. Introduction: Identification of the referee and their position, purpose of the letter

3. Client Relationship Context: Duration and nature of the business relationship

4. Service/Project Description: Brief overview of specific services provided or projects completed

5. Performance Assessment: Factual evaluation of the client's conduct, reliability, and business relationship

6. Closing Statement: Recommendation statement and future business potential

7. Signature Block: Formal signature, name, title, and contact information of the referee