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The Client Reference Letter is a critical business document used in the Netherlands to provide formal validation of business relationships and service quality. It serves multiple purposes, including supporting tender submissions, establishing credibility with new business partners, and documenting successful project completions. When drafting this document under Dutch jurisdiction, organizations must carefully balance providing meaningful information while complying with data protection regulations and privacy laws. The letter typically includes details about the business relationship duration, project scope, performance quality, and reliability, while avoiding confidential information that might breach privacy or commercial sensitivity requirements. It's particularly important in regulated industries and public sector contracting, where formal references are often mandatory requirements.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: To whom it may concern or specific addressee details

3. Relationship Statement: Description of the business relationship, including duration and nature of engagement

4. Service Description: Overview of specific services provided or projects completed

5. Performance Assessment: Evaluation of work quality, reliability, and notable achievements

6. Recommendation Statement: Clear statement of recommendation and endorsement

7. Contact Information: Writer's contact details for verification purposes

8. Signature Block: Official signature, name, title, and company details