A Power of Attorney Cancellation Letter is a crucial legal instrument used under German law when a principal wishes to revoke the authority previously granted to an attorney-in-fact. This document is necessary when circumstances change, trust is lost, or the purpose of the original power of attorney has been fulfilled. It must conform to the requirements set forth in the German Civil Code (BGB), particularly sections 168-173, which govern the termination of powers of attorney. The document typically includes the principal's and attorney-in-fact's details, reference to the original power of attorney, clear revocation statement, effective date, and may require notarization depending on the type of power being revoked. It's essential for risk management and legal compliance, especially in business and personal affairs where authorized representatives need to be changed or removed.
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1. Sender Details: Full name and address of the person revoking the power of attorney (the principal/grantor)
2. Date: Current date when the cancellation letter is being issued
3. Recipient Details: Full name and address of the attorney-in-fact (the person whose powers are being revoked)
4. Reference Information: Details of the original power of attorney including its date and any reference numbers
5. Clear Statement of Revocation: Explicit declaration that the power of attorney is being revoked and cancelled
6. Effective Date: Specific date from which the revocation takes effect
7. Return of Documents: Request for the return of the original power of attorney document and any certified copies
8. Signature Block: Space for principal's signature, date, and place of signing
1. Reason for Revocation: Optional explanation for the cancellation - included when there's a legal requirement to state the reason or when it's diplomatically advantageous
2. Pending Matters Handover: Instructions regarding any ongoing matters that need to be transferred or concluded - included when there are active transactions or responsibilities
3. Third Party Notification: List of third parties to be notified of the revocation - included when the power of attorney has been actively used with specific institutions
4. Acknowledgment Request: Request for written confirmation of receipt - included when formal proof of delivery is important
5. Special Instructions: Any specific requirements for the termination process - included when there are unique circumstances or legal requirements
1. List of Affected Powers: Detailed list of specific powers being revoked - particularly relevant if revoking selected powers from a broader power of attorney
2. List of Relevant Third Parties: Comprehensive list of institutions and parties that need to be notified of the revocation
3. Document Inventory: List of all documents that need to be returned by the attorney-in-fact
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