The Mutual Separation Letter (Aufhebungsvertrag) is a crucial document in German employment law used when both employer and employee agree to terminate the employment relationship by mutual consent. This approach offers several advantages over unilateral termination, including immediate separation without notice periods, potential tax benefits for severance payments, and avoiding potential legal disputes. The document is particularly useful in situations where a clean break is desired, during restructuring, or when parties wish to negotiate terms that differ from statutory requirements. It must be carefully drafted to comply with German labor law, including specific requirements for clarity and fairness to ensure the agreement's validity. The document typically includes detailed provisions about financial settlements, benefit treatments, and mutual releases, while also addressing practical aspects such as the return of company property and confidentiality obligations.
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1. Header Information: Company letterhead, date, and employee's address details
2. Subject Line: Clear indication that this is a mutual separation agreement (Aufhebungsvertrag)
3. Opening Statement: Reference to current employment relationship including start date and position
4. Mutual Agreement Declaration: Clear statement that both parties agree to terminate the employment relationship
5. Termination Date: Specific date when the employment relationship will end
6. Final Salary and Benefits: Details of final regular salary payment and treatment of any outstanding benefits
7. Severance Payment: Amount and payment terms of any severance payment (Abfindung)
8. Holiday Entitlement: Treatment of remaining vacation days and any compensation
9. Release of Claims: Mutual release from future claims related to the employment relationship
10. Reference Letter: Commitment to provide a qualified reference letter (qualifiziertes Arbeitszeugnis)
11. Signatures: Space for dated signatures of both employer and employee
1. Garden Leave: Terms of release from work duties until termination date, if applicable
2. Bonus Treatment: Handling of any outstanding bonus or variable compensation, if applicable
3. Company Property: List of company property to be returned, if any items are outstanding
4. Post-Contractual Obligations: Reference to continuing obligations such as confidentiality or non-compete clauses, if applicable
5. Works Council Statement: Reference to works council consultation, if company has a works council
6. Social Security Notice: Information about potential impact on unemployment benefits, particularly relevant if employee initiated the separation
7. Insurance Continuation: Information about company insurance policies and their treatment post-termination, if applicable
1. Calculation Sheet: Detailed breakdown of final payment including severance, holiday pay, and other compensation elements
2. Company Property List: Itemized list of company property to be returned
3. Benefits Summary: Overview of treatment of various benefits and insurance coverage post-termination
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