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An Offer Letter puts the key details of a job offer in writing, marking the first formal step toward employment in Denmark. It typically outlines the position, salary, start date, and basic working conditions while following Danish employment law requirements around transparency and fair terms.

Danish employers commonly use Offer Letters alongside or before the more detailed employment contract (ansættelseskontrakt). While not legally mandatory under Danish regulations, these letters help both parties understand the core terms before moving forward, and often reference collective agreements (overenskomster) or company policies that will apply to the role.

Use an Offer Letter when extending a formal job offer to candidates in Denmark, especially for professional and management positions. This initial written offer helps lock in key terms before drafting the full employment contract, protecting both parties from misunderstandings about salary, role, or start date.

Send the Offer Letter after verbal negotiations but before requesting background checks or references. It's particularly important when hiring employees covered by Danish collective agreements, as it can reference relevant overenskomst terms. Many Danish companies also use these letters for international hires to establish clear expectations about relocation terms and work permit requirements.

• Offer Of Employment: Standard format for permanent positions, including full benefits and collective agreement terms
• Contractor Offer Letter: Tailored for freelance or consulting arrangements, specifying project scope and payment terms
• Salary Offer Letter: Focused on compensation details, particularly useful for senior roles or complex pay structures
• Unpaid Internship Offer Letter: Addresses educational purpose and learning objectives for student positions
• Job Approval Letter: Internal document confirming position authorization and budget approval

• HR Managers: Draft and customize Offer Letters to align with Danish employment law and company policies
• Department Heads: Review and approve position details, salary ranges, and specific role requirements
• Legal Teams: Ensure compliance with Danish labor regulations and collective agreements (overenskomster)
• Job Candidates: Review and respond to the offer terms before formal contract signing
• Union Representatives: May review offers to ensure alignment with applicable collective agreements
• Finance Department: Verify budget allocation and approve salary packages

• Position Details: Confirm exact job title, department, reporting structure, and start date
• Compensation Package: Document base salary, bonuses, benefits, and any applicable collective agreement terms
• Legal Requirements: Check Danish employment law standards and working hour regulations
• Template Selection: Use our platform's Danish-compliant templates to ensure all mandatory elements are included
• Internal Approvals: Get sign-off from department head and HR on final terms
• Special Conditions: Note any probation period, work permit requirements, or relocation assistance
• Review Process: Set clear deadlines for candidate response and internal processing

• Job Details: Full position title, department, location, and reporting structure
• Compensation Terms: Salary, bonus structure, pension contributions, and benefits under Danish law
• Working Hours: Standard weekly hours, flexibility arrangements, and overtime policies
• Start Date: Specific employment commencement date and any probation period
• Collective Agreement: Reference to applicable overenskomst if relevant
• Data Privacy: GDPR-compliant statement about personal data handling
• Expiration Date: Clear deadline for accepting the offer
• Signature Block: Space for both employer and candidate signatures with dates

Let's clarify the key differences between an Offer Letter and an Employment Letter in Danish employment practice. While both documents relate to employment relationships, they serve distinct purposes and appear at different stages of the hiring process.

• Timing and Purpose: Offer Letters come first, outlining proposed terms before employment begins. Employment Letters confirm existing employment relationships and often include more detailed terms.
• Legal Weight: Offer Letters express intent to hire but aren't typically binding contracts. Employment Letters formally document established employment relationships under Danish law.
• Content Scope: Offer Letters focus on key terms like salary and start date. Employment Letters include comprehensive details about policies, procedures, and collective agreement terms.
• Flexibility: Offer Letters allow room for negotiation. Employment Letters generally state fixed, agreed-upon terms.