Background Release Form

Background Release Form Template for Denmark

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Key Requirements PROMPT example:

I need a Background Release Form under Danish law for a corporate training video shoot in Copenhagen scheduled for March 2025, which will be used internally across our European offices and needs to be GDPR compliant.

Document background

The Background Release Form is a crucial document in Danish media production and content creation, used when capturing images or footage where individuals may appear in the background. This document, governed by Danish law, serves to obtain necessary permissions while ensuring compliance with both Danish privacy laws and EU GDPR requirements. It's particularly important in public filming locations, events, or corporate settings where background individuals need to be documented. The form typically includes consent for image use, data processing agreements, and usage rights, making it essential for production companies, media organizations, and any entity creating visual content in Denmark. The Background Release Form should be readily available before any filming or photography session where background subjects might be identifiable, protecting both the content creators and the individuals appearing in the content.

Suggested Sections

1. Parties: Identification of the parties: the individual appearing in the background (Releasor) and the company/individual capturing the footage (Releasee)

2. Background: Brief context about the filming/photography project and purpose of the release

3. Definitions: Key terms used in the agreement including 'Content', 'Media', 'Territory', and 'Term'

4. Consent to Capture: Express permission to capture the individual's image/likeness in photographs/video

5. Grant of Rights: Specific rights being granted regarding use of the individual's image/appearance

6. Data Protection: GDPR-compliant clause explaining how personal data will be processed and stored

7. No Compensation: Statement that no compensation is due for the background appearance

8. Term and Territory: Duration of the release and geographic scope of permitted use

9. Governing Law: Specification that Danish law governs the agreement

10. Signatures: Execution block for both parties

Optional Sections

1. Minor Release: Additional section when the person appearing in the background is under 18, requiring parent/guardian consent

2. Commercial Use: Specific provisions for commercial exploitation when content will be used for advertising

3. Moral Rights Waiver: Waiver of moral rights where applicable for extensive editing/modification of footage

4. Revocation Rights: Terms under which consent can be withdrawn, particularly relevant for GDPR compliance

5. Special Conditions: Any specific restrictions or conditions on how the footage may be used

Suggested Schedules

1. Schedule 1 - Project Details: Specific details about the project including filming location, date, and nature of the content

2. Schedule 2 - Permitted Uses: Detailed list of all permitted uses of the footage/photographs

3. Schedule 3 - Personal Data Processing: Detailed information about how personal data will be processed, stored, and protected as required by GDPR

4. Appendix A - Identification Photos: Reference photos of the individual for identification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Advertising

Education

Corporate Communications

Event Management

Public Relations

Film Production

Television Broadcasting

Digital Marketing

Social Media

Non-Profit Organizations

Retail

Relevant Teams

Legal

Compliance

Production

Creative Services

Marketing

Communications

Digital Media

Content Creation

Project Management

Data Protection

Rights Management

Relevant Roles

Production Manager

Legal Counsel

Content Producer

Digital Media Manager

Compliance Officer

Event Coordinator

Marketing Director

Communications Manager

Video Producer

Photography Director

Project Manager

Location Manager

Data Protection Officer

Rights Management Specialist

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