Compliance Declaration Form

Compliance Declaration Form Template for Denmark

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Document background

The Compliance Declaration Form is a crucial document used in the Danish regulatory environment to formally declare compliance with specific legal, regulatory, or industry-specific requirements. This document type is commonly required by Danish authorities such as the Danish Business Authority (Erhvervsstyrelsen) and other regulatory bodies to verify and document an organization's adherence to applicable laws and standards. The form serves as a legally binding declaration that combines elements of Danish administrative law, industry-specific regulations, and relevant EU directives. Organizations typically need to submit this declaration as part of their regulatory reporting, during audits, when applying for licenses or permits, or when demonstrating compliance with specific Danish or EU requirements. The document must be completed with accurate information and signed by authorized representatives who can legally bind the organization.

Suggested Sections

1. Declaration Details: Information about the declaring entity, including company name, registration number, address, and authorized representative

2. Compliance Statement: The main declaration text affirming compliance with specific regulations, standards, or requirements

3. Scope of Declaration: Clear definition of what activities, products, services, or time periods the declaration covers

4. Legal Basis: Reference to relevant laws, regulations, and standards that form the basis of the compliance declaration

5. Verification Statement: Confirmation of the truthfulness and accuracy of the declared information

6. Authorization: Details of the person(s) authorized to make the declaration, including their position and authority

7. Signature Block: Space for signature, date, and company stamp if required

Optional Sections

1. Previous Compliance History: Section detailing past compliance records, used when demonstrating ongoing compliance is relevant

2. Non-Compliance Disclosure: Section for declaring any known areas of partial compliance or ongoing remediation efforts

3. Third-Party Verification: Section for including third-party auditor or certifier confirmation, used when external validation is required

4. Specific Industry Requirements: Additional declarations specific to certain industries or sectors

5. Data Protection Statement: Special section for GDPR-related compliance declarations when personal data processing is involved

Suggested Schedules

1. Supporting Documentation List: Schedule listing all documents provided as evidence of compliance

2. Compliance Checklist: Detailed checklist of specific compliance requirements and their status

3. Certificate Copies: Copies of relevant certificates, licenses, or permits referenced in the declaration

4. Authorization Evidence: Documentation proving the authority of the signatory to make the declaration

5. Technical Compliance Details: Specific technical details or test results supporting compliance claims

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