The Beneficial Owner Declaration Form is a crucial compliance document required under Danish law, particularly the Money Laundering Act (Hvidvaskloven) and the Companies Act (Selskabsloven). It is used whenever a legal entity needs to register or update its beneficial ownership information with the Danish Business Authority or when establishing relationships with financial institutions and other regulated entities. The form collects comprehensive information about individuals who ultimately own or control the entity, either through direct ownership, voting rights, or other means of control. This documentation is essential for maintaining transparency in corporate structures and preventing financial crime in accordance with Danish and EU regulations. The form must be regularly updated when changes in beneficial ownership occur and forms part of the entity's regulatory compliance documentation.
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Beneficial Owner Declaration Form
I need a Beneficial Owner Declaration Form for a Danish technology startup with three international investors, each holding more than 25% ownership, that we can submit to the Danish Business Authority by March 2025.
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1. Declaration Entity Details: Information about the legal entity making the declaration, including registered name, registration number (CVR), legal form, and registered address
2. Beneficial Owner Information: Detailed information about each beneficial owner, including full name, date of birth, citizenship, residential address, and nature/extent of beneficial ownership
3. Ownership Structure: Description of how the beneficial ownership is held (direct/indirect ownership, voting rights, other control mechanisms)
4. Control Information: Details of control mechanisms if ownership is exercised through means other than direct shareholding
5. Declaration and Certification: Formal declaration of accuracy and completeness of information, with commitment to update if changes occur
6. Data Protection Notice: Information about how the personal data will be processed, stored, and shared in accordance with GDPR requirements
1. Intermediate Entities: Section for declaring intermediate holding companies or entities in complex ownership structures, required only when beneficial ownership is indirect
2. Additional Controllers: Section for declaring persons with significant control through means other than ownership, needed when control is exercised through other mechanisms
3. Trust Structure Details: Additional section required when beneficial ownership involves trust structures, including details of trustees, settlors, and beneficiaries
4. Corporate Representative Authorization: Required when the form is being completed by an authorized representative rather than the beneficial owner themselves
1. Ownership Structure Chart: Visual representation of the ownership structure showing all relevant entities and ownership percentages
2. Identity Documentation: Checklist and attachments of required identification documents for beneficial owners (passport copies, official ID)
3. Supporting Documentation Checklist: List of all required supporting documents that need to be submitted with the declaration
4. Change Notification Form: Template form for notifying future changes in beneficial ownership information
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