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Exit Letter To Employee
1. Header Information: Company letterhead, date, employee's name and address
2. Formal Notice of Termination: Clear statement of employment termination, including the effective date and reference to employment contract/position
3. Notice Period Details: Specification of notice period, last working day, and any modifications to standard notice period if agreed
4. Final Settlement Information: Details of final salary, accrued holiday pay, and other statutory entitlements
5. Company Property: Instructions regarding return of company property and timeline for return
6. Reference Offer: Statement regarding provision of employment references
7. Contact Information: Details of who to contact for queries during notice period and after departure
8. Acknowledgment: Space for employee signature if receipt acknowledgment is required
1. Garden Leave Provisions: Include when employee is being placed on garden leave during notice period
2. Bonus/Commission Arrangements: Include when addressing outstanding bonus or commission payments
3. Share Options/Benefits: Include when employee has share options or specific benefits that need addressing
4. Post-Employment Restrictions: Include when reminding of existing non-compete or confidentiality obligations
5. Handover Requirements: Include when specific handover of duties/projects is required
6. Outstanding Loans/Advances: Include when there are outstanding financial matters to be settled
7. Professional Development: Include when addressing incomplete training or certification obligations
8. Outplacement Support: Include when company is offering outplacement services
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Benefit Termination Schedule: Detailed information about when various benefits will cease
4. Handover Document: Template or checklist for work handover if applicable
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