The Farewell Letter is a crucial document in Danish employment relationships, serving both legal and cultural purposes. It is typically used when an employee is leaving an organization, whether through resignation, retirement, or mutual agreement. The document needs to comply with Danish employment law requirements, particularly the Danish Salaried Employees Act (Funktion脙茠脗娄rloven) and data protection regulations. A properly structured Farewell Letter should include specific details about the termination of employment, final settlements, unused vacation days, and company property return, while maintaining the collaborative and respectful tone characteristic of Danish business culture. This document is essential for proper employment documentation and can serve as a reference point for both parties regarding the terms of separation.
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Key Requirements PROMPT example:
Farewell Letter
I need a standard Farewell Letter for a senior software developer who is leaving on good terms to join a competitor, with their last working day being March 15, 2025, including specific mentions of non-compete obligations and project handover requirements.
1. Date and Location: Current date and company location details
2. Recipient Information: Employee's full name and current position
3. Acknowledgment of Departure: Formal confirmation of the employee's departure and last working day
4. Expression of Gratitude: Recognition of the employee's contributions and service period
5. Practical Information: Details about final salary, unused vacation days, and company property return
6. Future Contact Details: Information about references, testimonials, and future communication channels
7. Closing Remarks: Well-wishes for the future and formal closing
8. Signature Block: Company representative's signature, name, and title
1. Transition Plan: Include when the employee has specific responsibilities to hand over
2. Non-Compete Reminder: Include when the employee is bound by non-compete or confidentiality agreements
3. Benefits Information: Include when there are specific pension, insurance, or other benefits that need addressing
4. Exit Interview Reference: Include when an exit interview is scheduled or required
5. Alumni Network Information: Include when the company has an alumni network or similar program
1. Final Settlement Overview: Detailed breakdown of final salary, holiday pay, and other compensation
2. Company Property Checklist: List of company items to be returned
3. Contact Information Form: Form for the employee to provide future contact details
4. Reference Letter Draft: Draft of the reference letter or work certificate as per Danish practice
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Media and Entertainment
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Relevant Teams
Human Resources
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Employee Relations
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HR Director
HR Manager
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Department Manager
Line Manager
CEO
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HR Business Partner
HR Coordinator
Legal Counsel
Administrative Manager
Office Manager
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