The Farewell Letter is a standard professional document used in Maltese business contexts when an employee is leaving an organization. While not strictly regulated, it must comply with Maltese employment law and EU regulations, particularly regarding data protection (GDPR) and professional communications. This document typically includes the announcement of departure, last working day, expressions of gratitude, and future contact information. The Farewell Letter serves multiple purposes: it formally communicates the departure, maintains professional relationships, ensures knowledge transfer, and provides closure. It's particularly important in Malta's close-knit business community where professional relationships often extend beyond individual organizations.
Farewell Letter for Malta
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Key Requirements PROMPT example:
Farewell Letter
"I need a formal Farewell Letter for my position as Chief Technology Officer at a fintech company, announcing my departure effective March 15, 2025, that includes transition plans for ongoing projects and maintains a professional tone suitable for board members and international stakeholders."
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1. Date and Location: Current date and location of writing
2. Greeting/Salutation: Appropriate greeting to the intended recipients
3. Announcement of Departure: Clear statement of departure and last working day
4. Expression of Gratitude: Thanks to colleagues, management, and organization
5. Future Contact Information: Professional contact details for future communication
6. Closing Remarks: Positive closing statement and well-wishes
7. Signature: Name and current position/role
1. Reason for Departure: Brief explanation of leaving, if appropriate and desired to share
2. Future Plans: Information about next career move or plans, if comfortable sharing
3. Transition Details: Information about handover process and who to contact for ongoing projects
4. Personal Anecdotes: Brief meaningful memories or experiences, appropriate for longer-term positions
5. Team Achievements: Highlights of team accomplishments, particularly relevant for leadership roles
6. Offer of Future Assistance: Proposal to help with future queries or transitions
1. Handover Document: Optional attachment detailing ongoing projects and contact information for key stakeholders
2. Team Contact List: Optional list of relevant team members and their contact information
3. Personal Portfolio: Optional attachment showcasing key projects or achievements, particularly useful in creative industries
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