A Change of Position Letter to Employee is essential when modifying an employee's role or responsibilities within an organization under English and Welsh law. This document is commonly used during internal promotions, lateral moves, or reorganizations. The letter must clearly outline all changes to the employee's position, including modifications to duties, reporting relationships, compensation, and other terms of employment. It serves both as a formal notification and a legal record of the changes, ensuring compliance with UK employment legislation, particularly the Employment Rights Act 1996. The document helps prevent future disputes by clearly documenting the agreed changes and obtaining the employee's acknowledgment.
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1. Letter Header: Company letterhead, date, and employee details
2. Current Position Reference: Statement of employee's current role and status
3. Change Description: Clear outline of the proposed position change
4. Effective Date: When the change will take effect
5. Terms Affected: Specific terms of employment that will change
6. Terms Unchanged: Confirmation of which existing terms remain the same
7. Acceptance Request: Request for employee acknowledgment and acceptance
1. Compensation Changes: Details of any salary or benefits changes - include when position change affects compensation
2. Location Changes: Details of new work location - include when position change involves relocation
3. Reporting Structure: Changes to reporting relationships - include when organizational structure is affected
4. Training Requirements: New training or qualification requirements - include when new role requires additional training
1. New Job Description: Detailed description of new role and responsibilities
2. Updated Terms and Conditions: Full documentation of any changed employment terms
3. Organization Chart: Updated reporting structure if relevant
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