The Employee Shift Change Request Letter is a crucial document used when workers need to modify their existing work patterns. It serves as a formal written record of the request and initiates the consideration process under English and Welsh employment law. This document should be used when an employee needs to change their working hours due to personal circumstances, health reasons, care responsibilities, or other valid factors. The letter ensures compliance with relevant legislation including the Working Time Regulations 1998 and the Employment Rights Act 1996, while providing a clear audit trail of the request and subsequent decision-making process.
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1. Employee Information: Name, employee ID, current position, department
2. Current Schedule: Details of existing working pattern
3. Requested Changes: Specific details of proposed new schedule
4. Reason for Request: Brief explanation of why the change is needed
5. Proposed Start Date: When the employee would like the change to take effect
1. Impact Assessment: How the change might affect team/department operations - include when role has significant team dependencies
2. Alternative Suggestions: Other schedule options if primary request cannot be accommodated - include when flexibility in the request is possible
3. Supporting Documentation Reference: Reference to any relevant documents supporting the request - include when request is related to medical, religious, or care responsibilities
1. Current Rota Schedule: Copy of existing shift pattern
2. Proposed Rota Schedule: Detailed breakdown of requested new shift pattern
3. Supporting Evidence: Any relevant documentation supporting the request (e.g., medical certificates)
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