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The Complaint Letter About An Employee is a crucial document in Hong Kong's professional environment, used when formal documentation of workplace issues is necessary. It's typically employed when informal resolution attempts have been unsuccessful or when the severity of the situation requires immediate formal action. The document must adhere to Hong Kong's legal framework, particularly the Employment Ordinance and Privacy Ordinance, while maintaining professional standards and factual accuracy. This type of letter serves multiple purposes: it creates an official record of the complaint, initiates formal review processes, and provides a basis for potential disciplinary actions. The letter should detail specific incidents, their impact on the workplace, and any prior attempts at resolution, while ensuring all content complies with local employment laws and company policies.

1. Sender's Details: Full name, position, department, and contact information of the person filing the complaint

2. Date: Current date of the letter

3. Recipient's Details: Name, position, and department of the person to whom the complaint is addressed (typically HR manager or supervisor)

4. Subject Line: Clear indication that this is a formal complaint about an employee, including the employee's name and position

5. Introduction: Brief statement identifying yourself and your purpose for writing

6. Employee Information: Details about the employee being complained about, including their full name, position, and department

7. Complaint Details: Specific details of the incident(s) or behavior, including dates, times, and locations

8. Impact Statement: Description of how the employee's actions have affected the workplace, productivity, or other employees

9. Previous Actions Taken: Documentation of any prior attempts to address the issue, including dates and outcomes

10. Requested Action: Clear statement of what action you are requesting from management

11. Closing: Professional closing statement indicating willingness to provide additional information if needed

12. Signature: Your signature and printed name