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Job Declaration Form for Hong Kong

Job Declaration Form Template for Hong Kong

A Job Declaration Form is a legal document used in Hong Kong to capture and record employees' external professional commitments, business interests, and potential conflicts of interest. The document complies with Hong Kong employment laws and regulatory requirements, particularly important in the context of the Employment Ordinance and Prevention of Bribery Ordinance. It serves as a formal mechanism for transparency between employer and employee, helping organizations maintain compliance with local regulations while protecting both parties' interests.

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What is a Job Declaration Form?

The Job Declaration Form is a crucial compliance document used in Hong Kong's business environment to maintain transparency and prevent conflicts of interest in employment relationships. It is typically required at the commencement of employment, annually thereafter, or when an employee's circumstances change significantly. The form enables organizations to comply with Hong Kong's Employment Ordinance, Prevention of Bribery Ordinance, and relevant regulatory requirements while protecting their interests. It captures detailed information about employees' external business activities, professional commitments, and potential conflicts of interest, serving as both a legal record and a risk management tool.

What sections should be included in a Job Declaration Form?

1. Employee Information: Basic details of the employee including name, employee ID, department, and position

2. Current Employment Details: Information about the employee's current role and responsibilities within the organization

3. Declaration of Outside Employment: Details of any current or planned employment, paid or unpaid work outside the organization

4. Business Interests Declaration: Information about any business ownership, partnerships, or directorship positions

5. Conflict of Interest Declaration: Declaration of any actual, potential, or perceived conflicts of interest

6. Confidentiality Statement: Acknowledgment of confidentiality obligations regarding company information

7. Declaration of Truth: Employee's confirmation that all provided information is true and complete

8. Signature Block: Space for employee signature, date, and witness signature if required

What sections are optional to include in a Job Declaration Form?

1. Academic Appointments: For organizations where employees might hold teaching or research positions - details of any academic appointments or commitments

2. Professional Services: For professional roles - declaration of any consulting or advisory services provided to other organizations

3. Family Business Interests: When relevant to potential conflicts - declaration of family members' business interests that might affect the organization

4. Previous Declarations: For updating existing declarations - summary of previously declared interests and changes

5. Government/Public Body Appointments: For regulated industries or public sector - declaration of any positions held in government or public bodies

What schedules should be included in a Job Declaration Form?

1. Schedule A: Guidelines for Completion: Detailed instructions and examples for completing each section of the form

2. Schedule B: Definition of Terms: Explanations of key terms used in the form such as 'conflict of interest', 'outside employment', etc.

3. Schedule C: Company Policies: Reference to relevant company policies regarding outside employment and conflicts of interest

4. Appendix 1: Examples of Reportable Interests: List of examples helping employees identify what needs to be declared

5. Appendix 2: Frequently Asked Questions: Common questions and answers about completing the declaration form

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions

























Clauses























Relevant Industries

Financial Services

Banking

Insurance

Professional Services

Education

Healthcare

Technology

Retail

Manufacturing

Public Sector

Legal Services

Consulting

Real Estate

Transportation and Logistics

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Administration

Risk Management

Internal Audit

Corporate Secretariat

Customer Service

Product Development

Relevant Roles

Chief Executive Officer

Director

Manager

Professional Staff

Administrative Officer

Technical Specialist

Consultant

Analyst

Executive

Associate

Officer

Supervisor

Senior Manager

Department Head

Project Manager

Research Staff

Sales Representative

Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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