The Thank You Letter For Job Offer is an essential professional document used in Hong Kong's business environment following the receipt of a formal job offer. This document serves multiple purposes: it demonstrates professional courtesy, confirms receipt and understanding of the offer terms, and maintains positive relationships with the future employer. While not legally required, it is a widely accepted business practice in Hong Kong that helps solidify the employment relationship. The letter should be sent promptly after receiving the job offer, typically within 24-48 hours, and should reflect an understanding of local business etiquette and professional communication standards. It becomes part of the informal employment documentation and helps establish a positive foundation for the future working relationship.
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1. Date and Address Block: Include the current date and the complete contact information of the recipient, including their name, title, company name, and address
2. Formal Salutation: Professional greeting using the recipient's name and title
3. Expression of Gratitude: Clear statement thanking the employer for the job offer and specifying the position offered
4. Confirmation of Interest: Explicit confirmation of your interest in accepting the position and enthusiasm about joining the organization
5. Key Offer Details: Brief acknowledgment of main terms discussed (position title, start date) to ensure clear communication
6. Professional Closing: Formal closing statement expressing looking forward to starting the role
7. Signature Block: Your full name and contact information
1. Specific Terms Acknowledgment: Include when there have been specific terms discussed or negotiated that you want to confirm in writing
2. Next Steps Request: Include when you need clarity on the onboarding process or have specific questions about starting the role
3. Special Circumstances: Include when you need to address specific situations like relocation timing, current notice period, or pending items
4. Additional Questions: Include when you have outstanding queries that need clarification before the start date
5. Negotiation Points: Include only if there are final minor points to be clarified (note: major negotiations should be handled separately)
1. Reference to Offer Letter: If needed, refer to the formal offer letter by its date and reference number in the body of the thank you letter rather than as an appendix
2. Reference to Terms and Conditions: If necessary, refer to any specific terms and conditions discussed, but include in the main body rather than as separate schedules
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