Background Check Consent Form

Background Check Consent Form Template for Indonesia

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Key Requirements PROMPT example:

"I need a Background Check Consent Form for our Jakarta-based technology company that will be used for hiring software developers and IT professionals, including authorization for international education verification and technical certification checks."

Document background

The Background Check Consent Form is an essential document used in Indonesian employment processes to obtain legal authorization for conducting pre-employment or periodic background checks. This document has become increasingly important following the implementation of Law No. 27 of 2022 on Personal Data Protection, which strengthened data privacy requirements in Indonesia. The form is typically used during the hiring process or when conducting periodic verification of existing employees, particularly in regulated industries or sensitive positions. It covers various aspects of background verification including employment history, education credentials, criminal records, and financial history where applicable. The document must be crafted to ensure compliance with Indonesian data protection laws while providing employers with necessary authorizations to conduct thorough background checks.

Suggested Sections

1. Personal Information: Section for the individual's detailed identification information including full name, ID number (KTP), date of birth, and current address

2. Purpose Declaration: Clear statement of the purpose for which the background check is being conducted and how the information will be used

3. Scope of Authorization: Detailed listing of the types of background checks being authorized (e.g., criminal records, employment history, education verification, credit history)

4. Data Processing Consent: Specific consent for collecting, processing, and storing personal data in accordance with the PDP Law

5. Third Party Disclosure: Authorization for sharing information with specific third parties involved in the background check process

6. Rights Declaration: Statement of the individual's rights under Indonesian law, including right to access, correct, and withdraw consent

7. Duration and Validity: Specification of how long the consent remains valid and any limitations on its use

8. Acknowledgment and Signature: Final declaration of understanding and agreement, with space for signature and date

Optional Sections

1. International Checks Authorization: Additional authorization for conducting checks in other countries, required only if the background check extends beyond Indonesia

2. Financial Checks Consent: Specific authorization for credit and financial history checks, needed only if financial background verification is required

3. Digital Verification Consent: Specific consent for digital verification methods and electronic database searches, needed for automated background check processes

4. Social Media Screening Consent: Authorization for reviewing public social media profiles, included only if social media screening is part of the background check

5. Medical Information Release: Authorization for accessing medical records, included only if relevant to the position and permitted by law

Suggested Schedules

1. List of Authorized Background Check Providers: Schedule listing all third-party companies authorized to conduct the background checks

2. Types of Checks and Information Sources: Detailed list of all specific checks to be conducted and the sources to be consulted

3. Data Protection Measures: Description of security measures and data protection protocols implemented by the company and its partners

4. Privacy Policy Reference: Company's detailed privacy policy regarding handling of personal data collected during background checks

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking & Financial Services

Technology

Healthcare

Education

Government & Public Sector

Manufacturing

Professional Services

Telecommunications

Transportation & Logistics

Security Services

Retail

Energy & Resources

Construction

Pharmaceutical

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Security

Talent Acquisition

Corporate Governance

Data Protection

Employment Relations

Personnel Administration

Relevant Roles

Human Resources Manager

Recruitment Specialist

Compliance Officer

Data Protection Officer

Legal Counsel

HR Director

Talent Acquisition Manager

Background Check Specialist

Employment Verification Officer

Risk Management Officer

Security Clearance Officer

HR Administrator

Corporate Security Manager

Hiring Manager

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