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Disciplinary Notice
"I need a Disciplinary Notice for an employee in our Jakarta manufacturing facility who has been repeatedly late to work (5 times in January 2025), this will be their first written warning after two verbal warnings."
1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Details: Full name, employee ID, position, department, and length of service
3. Subject Line: Clear indication that this is a disciplinary notice and its level (e.g., First Warning, Final Warning)
4. Incident Details: Specific description of the violation(s), including date, time, and location of the incident
5. Policy Reference: Citation of specific company policies, work rules, or regulations that were violated
6. Disciplinary Action: Clear statement of the disciplinary action being taken
7. Correction Required: Specific expectations for correcting the behavior and timeline for improvement
8. Consequences: Statement of potential consequences if behavior continues or improvements are not made
9. Signature Block: Space for signatures of HR representative, supervisor, and employee acknowledgment
1. Previous Warnings: Reference to any previous disciplinary actions or warnings, used when this is not the first incident
2. Performance Improvement Plan: Detailed improvement steps and timeline, used for serious violations or repeated issues
3. Appeal Rights: Information about the employee's right to appeal the disciplinary action, included for serious sanctions
4. Union Representative: Space for union representative signature if employee is unionized
5. Counseling Details: Record of any counseling session held regarding the incident, used when verbal discussion preceded the written notice
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., attendance records, incident reports, witness statements)
2. Previous Warning Letters: Copies of any previous warning letters referenced in the notice
3. Relevant Company Policies: Excerpts of specific company policies or regulations that were violated
4. Employee Response Form: Standard form for employee to provide written response or explanation to the disciplinary action
Authors
Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Construction
Mining
Transportation
Hospitality
Professional Services
Telecommunications
Energy
Agriculture
Public Sector
Human Resources
Legal
Operations
Administration
Compliance
Employee Relations
Industrial Relations
Management
Human Resources Manager
HR Director
Department Manager
Line Supervisor
Factory Manager
Office Manager
Branch Manager
Regional Director
Operations Manager
General Manager
HR Business Partner
Employee Relations Specialist
HR Administrator
Compliance Officer
Department Head
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