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The Disciplinary Hearing Letter is a crucial document in Indonesian employment relations, used when formal disciplinary action is being considered against an employee. It must comply with Law No. 13 of 2003 on Manpower and related regulations, ensuring procedural fairness and proper documentation of the disciplinary process. The letter is typically issued following initial investigations into alleged misconduct, poor performance, or violation of company policies. It should be written in Indonesian (with optional English translation) and must include specific details about the allegations, hearing arrangements, and the employee's rights under Indonesian law. The document serves multiple purposes: it formally notifies the employee, ensures legal compliance, creates an official record, and protects both employer and employee interests by maintaining transparency in the disciplinary process.

1. Letter Header: Company letterhead, date, reference number, and classification (e.g., 'CONFIDENTIAL')

2. Employee Details: Full name, employee ID, position, department, and length of service of the employee

3. Subject Line: Clear indication that this is a disciplinary hearing notice

4. Allegation Details: Specific details of the alleged misconduct or performance issues, including dates, incidents, and relevant company policies violated

5. Hearing Details: Date, time, location of the hearing, and expected participants

6. Employee Rights: Statement of employee's rights under Indonesian law, including right to representation and to present evidence

7. Required Documentation: List of any documents the employee should bring or review before the hearing

8. Potential Consequences: General statement about possible outcomes of the hearing

9. Contact Information: Details of the HR representative or manager to contact for questions or rescheduling

10. Acknowledgment: Space for employee signature acknowledging receipt of the letter