The Disciplinary Hearing Letter is a crucial document in Singapore's employment framework, required when formal disciplinary action is being considered against an employee. It must comply with Singapore's Employment Act and Tripartite Guidelines on Fair Employment Practices. The letter serves multiple purposes: documenting the allegations, setting out the hearing process, informing the employee of their rights, and establishing a clear paper trail for potential future reference. It should be issued with sufficient notice before the hearing and must include specific details about the alleged misconduct or performance issues, ensuring procedural fairness and legal compliance.
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Key Requirements PROMPT example:
Disciplinary Hearing Letter
"I need a Disciplinary Hearing Letter for an employee who has repeatedly violated our company's attendance policy, scheduling the hearing for March 15, 2025, and need to include references to two previous verbal warnings."
1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication this is a disciplinary hearing notice
3. Allegation Details: Specific misconduct or performance issues being addressed
4. Hearing Details: Date, time, location of the hearing
5. Employee Rights: Right to representation, right to present evidence, right to respond
6. Potential Consequences: Possible disciplinary actions that may result
1. Previous Warnings: Reference to prior incidents or warnings - include when there is a history of similar misconduct
2. Union Representative Details: Information about union representation rights - include when employee is unionized
3. Suspension Notice: Details of temporary suspension if applicable - include when employee is suspended pending investigation
1. Evidence Documents: Copies of relevant evidence supporting the allegations
2. Company Policies: Relevant sections of employee handbook or policies allegedly violated
3. Previous Warning Letters: Copies of prior formal warnings if applicable
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