The Overdue Invoice document is essential for businesses operating in Indonesia seeking to collect unpaid debts in a legally compliant manner. It is typically used when payment for goods or services remains unpaid beyond the agreed payment terms, usually after 30, 60, or 90 days from the original due date. The document must comply with Indonesian Civil Code (KUHPerdata) requirements and relevant commercial regulations, including proper documentation of the debt, calculation of any applicable late payment interest, and appropriate payment instructions. This document serves as a crucial step in the debt collection process, potentially preceding legal action, and helps maintain proper documentation for accounting, tax, and legal purposes. It should be issued promptly after payment becomes overdue to maintain cash flow and demonstrate diligent credit management practices.
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1. Header Information: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear indication that this is an overdue invoice notice, including the invoice number
3. Original Invoice Reference: Details of the original invoice including invoice number, date issued, and due date
4. Outstanding Amount: Clear statement of the total amount due, including any applicable late fees or interest
5. Payment History: Brief summary of any partial payments made and remaining balance
6. Payment Instructions: Clear banking details and payment methods accepted
7. Payment Deadline: Specific deadline for making the payment
8. Closing Statement: Professional closing with contact information for payment-related queries
9. Signature Block: Authorized signatory details and company stamp
1. Late Payment Interest Calculation: Include when applying interest charges to the overdue amount as per agreement or law
2. Previous Communications Reference: Include when there have been prior reminders or communications about the overdue payment
3. Legal Notice Warning: Include when the payment is significantly overdue and legal action is being considered
4. Payment Plan Option: Include when the company is willing to accept installment payments
5. Impact on Business Relationship: Include when there's a need to address future business relationships or credit terms
6. Dispute Resolution Process: Include when there might be disputed items or amounts
1. Original Invoice Copy: Attachment of the original invoice(s) being referenced
2. Statement of Account: Detailed statement showing all transactions, payments, and current balance
3. Interest Calculation Sheet: Detailed breakdown of how late payment interest has been calculated
4. Payment History Record: Chronological record of all payments made and outstanding amounts
5. Delivery Proof: Proof of delivery or service completion documents related to the invoice
6. Communication Log: Record of all previous payment reminders and communications
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Construction
Professional Services
Information Technology
Transportation and Logistics
Healthcare
Education
Real Estate
Hospitality
Agriculture
Mining
Energy
Telecommunications
Relevant Teams
Finance
Accounts Receivable
Legal
Credit Control
Treasury
Commercial Operations
Business Development
Customer Relations
Compliance
Administration
Relevant Roles
Finance Director
Accounts Receivable Manager
Credit Controller
Financial Controller
Chief Financial Officer
Accounts Manager
Collections Specialist
Business Development Manager
Commercial Director
Legal Counsel
Company Secretary
Treasury Manager
Billing Coordinator
Account Executive
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