A Proposal For Architectural Services is a crucial document used in the Indonesian construction and property development sector when an architectural firm seeks to formally offer their professional services to a potential client. This document serves as the foundation for negotiating and establishing the terms of engagement between the architect and the client. It includes comprehensive details about the proposed architectural services, project approach, timeline, team structure, and fee arrangements, all while ensuring compliance with Indonesian regulations such as Law No. 6 of 2017 on Architects and related construction laws. The proposal is typically used at the initial stage of project development, before entering into a formal architectural services agreement, and helps establish clear expectations and scope for both parties involved.
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1. Parties: Identification of the Architecture Firm and the Client, including full legal names, addresses, and registration numbers
2. Background: Brief description of the project context and the client's requirements
3. Definitions: Key terms used throughout the proposal defined for clarity and legal certainty
4. Scope of Services: Detailed description of architectural services to be provided, broken down by project phases
5. Project Description: Detailed overview of the proposed project, including location, size, and general requirements
6. Methodology: Proposed approach to delivering the architectural services, including design process and project management
7. Timeline: Proposed project schedule with key milestones and delivery dates
8. Professional Fees: Detailed fee structure, payment terms, and schedule
9. Team Structure: Key personnel assigned to the project and their roles
10. Deliverables: Specific outputs to be provided at each project stage
11. Terms and Conditions: Standard legal terms including liability, insurance, termination, and dispute resolution
1. Sustainability Approach: Included when the project has specific environmental or sustainability requirements
2. BIM Implementation: Added when Building Information Modeling is part of the service offering
3. Value Engineering: Included for projects where cost optimization is a key consideration
4. Post-Construction Services: Added when services extend beyond construction completion
5. Local Authority Liaison: Included when specific dealing with local authorities is required
6. Community Engagement: Added for projects requiring public consultation or community involvement
7. Heritage Considerations: Included for projects involving heritage buildings or conservation areas
1. Schedule A - Detailed Scope of Services: Comprehensive breakdown of services by project phase
2. Schedule B - Fee Calculation: Detailed breakdown of fees, including hourly rates and reimbursable expenses
3. Schedule C - Project Program: Detailed timeline with all project phases and milestones
4. Schedule D - Team CVs: Professional profiles of key team members
5. Schedule E - Reference Projects: Portfolio of similar projects completed by the firm
6. Appendix 1 - Standard Terms and Conditions: Detailed legal terms and conditions
7. Appendix 2 - Insurance Certificates: Copies of professional indemnity and other relevant insurance certificates
8. Appendix 3 - Professional Registration: Copies of architectural licenses and firm registrations
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