The Extension Letter serves as a crucial document in Indian business operations, used when organizations need to formally extend existing contractual relationships without creating entirely new agreements. This document type is particularly relevant when extending employment contracts, consultant engagements, or service agreements. The Extension Letter typically references the original agreement, specifies the new duration, and clarifies whether any terms are being modified alongside the extension. It must comply with Indian contract law and, where applicable, relevant employment legislation. This document format is preferred over creating new contracts as it maintains continuity while reducing administrative burden and potential legal complications.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is an Extension Letter with reference to original agreement/employment
3. Reference to Original Terms: Citation of the original agreement/employment letter with its date and key details
4. Extension Details: Specific details of the extension including new duration/term and effective date
5. Confirmation of Other Terms: Statement confirming all other original terms and conditions remain unchanged
6. Acceptance and Signature: Space for both parties to sign and date the extension letter
1. Modified Terms: Any specific terms that are being modified along with the extension, if applicable
2. Additional Conditions: Any new conditions or requirements specific to the extension period
3. Performance Review Reference: Reference to performance evaluation if the extension is based on performance
4. Compensation Updates: Any changes to compensation or benefits during the extension period
5. Compliance Statement: Reference to specific regulatory requirements or compliance needs, if applicable
1. Original Agreement Copy: Attachment of the original agreement/employment letter being extended
2. Updated Terms Summary: If there are multiple changes, a summary sheet of all modifications
3. Compliance Certificates: Any required regulatory or compliance certificates related to the extension
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Research and Development
Consulting
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Management
Recruitment
Contract Administration
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Hiring Manager
Department Head
Project Manager
Contract Administrator
Compliance Officer
Recruitment Manager
Operations Manager
Managing Director
Chief Human Resources Officer
Administrative Officer
Company Secretary
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